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Accounting Manager

Posted: 01/12/2020

Position Announcement: Accounting Manager
 
Linda Hall Library, the nation’s largest privately funded research library devoted to science, engineering, and technology, is taking applications for an Accounting Manager.
 
A member of the Independent Research Libraries Association (IRLA), Linda Hall’s collections include over half a million monograph volumes, more than 48,000 journal titles, conference proceedings, reference works, government publications, and technical reports, as well as 200,000 industrial standards and engineering society conference papers. The Library’s history of science collection, containing printed books from the fifteenth century to the present, is particularly strong in cosmology, geology, biology, and mathematics. More than 40,000 titles are currently represented, including a complete set of the Philosophical Transactions of the Royal Society of London and important volumes by Copernicus, Galileo, Francis Bacon, Isaac Newton, and Charles Darwin.
 
The core of the Library’s holdings come from a series of major acquisitions, starting with the purchase of the 62,358-item collection of the American Academy of Arts and Sciences in 1946. A second significant acquisition occurred in 1985 when the Franklin Institute of Philadelphia transferred nearly six hundred serial titles to the Linda Hall Library, increasing or completing runs of serials titles, and adding new titles. In 1995, the United Engineering Foundation, the successor organization to the United Engineering Society founded in 1904 with the generous support of Andrew Carnegie, similarly transferred the Engineering Societies Library (ESL). The ESL collection added depth to both the journal and monograph collections, especially with material published before 1950.
 
This position opening comes at an exciting moment in the Library’s evolution. The Board of Trustees has enthusiastically embraced a strategic plan that will build upon the Library’s current reputation for excellence. Regarded as a national and international destination for research in the history of science and technology and a leading contributor to the economic development of Kansas City, the Linda Hall Library has helped to bring intellectual and cultural distinction to the community. Going forward, the Library will open itself up to the Greater Metropolitan Kansas City Community as a public venue where issues pertaining to and/or arising from the intersection of science, engineering, and technology with contemporary life will be explored, investigated, examined, and discussed. By creating a space for pre-college students interested in STEM-related subjects to express and explore their interests, will also stimulate future generations to embrace scientific inquiry
 
Reporting to the Chief Financial Officer (CFO), the Accounting Manager will be responsible for the Library’s accounting operations to ensure that financial transactions are properly accounted for and accurately reflected and to ensure that an adequate system of accounting records and controls is maintained. The Accounting Manager is also responsible for preparation of periodic financial reports and the annual 990 filings.  The Accounting Manager supervises the Accounts Receivable Clerk.
 
DUTIES AND RESPONSIBILITIES: 

  • Manage the accounts payable function including a review of invoices for appropriate documentation and approval, verifying expense coding, preparing checks, posting payments and maintaining orderly files.
  • Supervise and direct the activities of the Accounts Receivable Clerk.
  • Monitor accounts receivable balances and recommend accounts for write-off. 
  • Review payroll entries; prepare and post the payroll to the g/l.
  • Reconcile bank and petty cash accounts monthly; reconcile prepaid expense and other balance sheet accounts as required.
  • Prepare and post all journal entries; set up new fixed assets and asset disposals, establish depreciation schedules and record monthly depreciation expense.
  • Issue financial reports.
  • Monitor grants and restricted fund balances and issue financial reports as needed.
  • Co-ordinate the annual audit, prepare Library and Foundation tax filings.
  • Remain abreast of current accounting and tax pronouncements.
  • Performs other duties as assigned.
 
Qualifications and Essential Skills:
  • Bachelor’s degree in finance or accounting.
  • Three to five years related experience and/or training, CPA license preferred.
  • Strong analytical and supervisory skills.  
  
Work Environment:
  • Work is performed in a normal office environment.
  • Work involves operation of standard office equipment (personal computers/copy machines) for extended periods of time.
  • Movement between floors and departments within the library.
   
 
 For more information, visit www.lindahall.org/employment. To apply, please submit an application (available at http://www.lindahall.org/employment), cover letter, resume, and references to personnel@lindahall.org 
 
 
Linda Hall Library is an “Equal Opportunity Employer M/F/D/V”

Job Type: Full Time