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Accounting Specialist

Posted: 06/05/2022

The Accounting Specialist is a key role, providing accounting expertise to the organization.  The Accounting Specialist responsibilities include keeping financial records updated, preparing reports and reconciling bank statements. Additionally, the Accounting Specialist will run accounting software programs to process business transactions, like accounts payable and receivable, bank reconciliation.  This position is responsible for excellent customer service both internally and externally.  Success requires integrity, confidentiality, attention to detail, great teamwork, and cross-functional collaboration with other departments.
This position is critical to ensure Community LINC’s daily accounting functions run accurately and effectively and satisfy the requirements of clients, funders and staff.

Primary Responsibilities:

  • Accounts Payable, including recording invoices, and routing them to appropriate parties, reviewing check requests for proper coding and approval, entry into the accounting system, producing accurate checks on a weekly basis with an eye towards recognizing reoccurring expenses, identifying discrepancies, and managing all aspects of vendor relationships
  • Accounts Receivable, including revenue posting, creating and reconciling invoices, and assisting with collections while providing exceptional customer service
  • Bank Reconciliation for organization’s accounts with an eye for detail, including managing and entering monthly bank transactions, and evaluating discrepancies
  • Maintain payroll system and process paychecks according to schedule and in the correct amount. Update tax and benefit deductions
  • Assist with benefits enrollment and reconciliation of benefits invoices
  • Allocate costs among programs and funding sources as appropriate and directed
  • Assist in managing grant spending, both from public and private funders
  • Assist with compliance related to government grants and other funding sources, including periodic billings and grant closeouts.
  • Record journal entries for monthly financial activity.
  • Maintain and analyze budgets, preparing periodic reports that compare budgeted costs to actual costs.
  • Develop, implement, modify, and document recordkeeping and accounting systems.
  • Assist with gathering of information and documents for annual audit process and specific grant audits as required.
  • Assist with the coordination of tax returns. 
  • Maintain files and documentation thoroughly and accurately, in accordance with Internal Controls and accepted accounting practices
  • Review, research, and analyze financial data to respond to inquiries from internal and external staff.
  • Participates in monthly and year-end close by gathering and analyzing data to accurately prepare and report financial information, including balance sheet reconciliations and reconciling cash accounts
  • Prepare annual 1099’s
  • Assist with running custom reports and queries in accounting and fund development software, and/or Excel, as requested.
  • Reconcile deposit and pledge information in collaboration with the development department.
  • Handle correspondence, filing, copying, faxing, and scanning.
  • Assist with record retention process.
Ancillary Responsibilities
  • Act as a strategic partner to ascertain accounting needs and recommend, develop, or maintain solutions to business and financial problems.
  • Provide accounting support and assist as needed at agency events.
  • Provide vacation and leave coverage for the other administrative positions.
  • Attend Biweekly All Staff Meetings
  • Attend monthly Finance Committee Meetings
  • Assist on other projects as directed by leadership
  • Commitment to the support of homeless families and Community LINC.
  • Minimum 2 years of bookkeeping and accounting experience or combination of education and experience
  • Proficient in Microsoft Word, Excel, and Outlook programs; fluency with email and the internet.
  • Ability to work independently and cooperatively as an effective team member.
  • Ability to meet deadlines with attention to detail, accuracy.
  • Strong problem-solving skills.
  • Excellent verbal and written communication, organization, and time management skills.
  • Ability to work in a continuously changing environment and updates job knowledge by participating in educational opportunities.
  • Display a high level of integrity and confidentiality with internal and external audiences.
  • Ability to work occasional evening and weekend hours.
  • Minimum 18 years of age
  • Must successfully pass background check and drug screening.
Education and Experience:
  • Previous not-for-profit accounting or bookkeeping experience
  • Competency in MS Office and data entry
  • Experience with NetSuite preferred
  • Hands-on experience with spreadsheets and financial reports
  • Accuracy and attention to detail
  • Aptitude for numbers
  • Ability to perform filing and record keeping tasks
  • Completion of high school or GED program required
  • Associates Degree in Accounting or related field preferred

The above statements are intended to describe the general nature and level of work performed by people assigned to this job.  They are not intended to be a complete list of all responsibilities, duties, and skills required.

Job Type: Full Time