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Accounts Payable & Payroll Coordinator

Posted: 07/14/2021

Specific Duties and Responsibilities
 
Accounts payable/cash disbursements

  • Review and process vendor invoices to ensure timely payment.
  • Work with faculty and staff to resolve missing documentation
  • Review vendor statements and proactively contact vendors to correct discrepancies or past due balances.
  • Preparing weekly payment runs through Payment Processing system.
  • Monitoring the Accounts Payable email inbox and responding to vendor and internal inquiries.
  • Prepare and enter monthly journal entries as needed
  • Record all electronic payments via journal entry in the accounting system.
  • Maintain Accounts Payable files
  • Coordinating with Credit Card holders the monthly collection of receipts and expense coding and importing the detail into the Accounting System.
  • At year end, develop and maintain Excel spreadsheets for  A/P accruals, prepaid expenses, other journal entries, etc.
Payroll
  • Collect and verify employee and timekeeping data
  • Ensure timely collection of salary and wage information 
  • Review wages to ensure accuracy
  • Processing Payroll through Payroll Processing service  (Paycor)
  • Update payroll information for promotions, transfers, terminations, and new hires
  • Record and maintain employee records and payroll transactions
  • Receive and process garnishments and support orders
  • Answer questions and resolve issues regarding payroll
  • Ensure compliance with company policies, tax, and deduction laws
  • Work closely with HR Generalist to insure accurate benefits and wage information
  • Reconcile monthly benefit statements to employee withholding
  • Verification of employment
Other assignments
  • Assist in the annual audit as needed
  • Provide general ledger reports as requested
  • Various other accounting reconciliation & analysis reporting as needed
  • Assist in logging all incoming cash and checks
  • Maintain postage meter
  • Take mail to post office on occasion when needed
  • Other duties as assigned
Job Qualifications & Requirements
 
Education & Experience
  • Associates degree or higher in accounting or related subjects
  • Minimum of 3 years of experience in payroll and accounts payable or performing duties in a related area.
Knowledge
  • Working knowledge of federal, state and local payroll tax regulations.
  • Working knowledge of computerized Payroll/Timekeeping/Accounting systems – Paycor preferred.
  • Working knowledge of General Ledger systems - Abila MIP preferred
  • Working knowledge of Microsoft Office Suite, Google Workspace.
 Skills and Abilities
  • Strong attention to detail in all work processes.
  • Ability to work independently with minimal supervision.
  • Ability to handle a variety of complex issues and situations. Position requires demonstrated poise, tact and diplomacy in dealing with a variety of staff up to and including executive leadership.
  • Ability to communicate clearly and with authority, both in writing and verbally, to others in one-on-one or small group settings.
  • Ability to interact with individuals at all levels of the organization and customers in a helpful, courteous and friendly manner while demonstrating sensitivity to and respect for diverse populations.
  • Ability to plan and organize job tasks or resources in an efficient manner.
  • Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
  • Ability to keep strict confidentiality.
 Physical Requirements and Work Environment
  • Works in a climate controlled office sitting at a desk for extended periods of time
  • Works with multiple computer screens and
  • Occasionally bends, stoops and squats
  • Must be able to occasionally lift up to 30 lbs.
 

Job Type: Full Time

Salary Range: $30,000 - 49,999,$50,000 - 74,999