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Business and Operations Manager

Posted: 11/15/2022

POSITION: Business and Operations Manager
REPORTS TO: Executive Director
JOB TYPE: Exempt position, minimum 40 hours/week (salaried)
SALARY RANGE: $45,000 - $55,000
 
JOB OVERVIEW
For more than 40 years, The Coterie has provided professional classic and contemporary theatre which challenges audience and artist, as well as educational, dramatic outreach programs in the community. We are in search of a Business and Operations Manager to join our team of dedicated and talented artists and non-profit professionals. We seek to open lines of communication between races, genders, and generations by redefining children’s theatre to include families and diverse audiences. The person in this position is responsible for completing functions primarily in the areas of finance, human resources, and office management. In addition, the person in this position will support and uplift The Coterie’s mission and values and will demonstrate a commitment to the principles of our Equity, Diversity, Inclusion, and Justice work. 
 
KEY DUTIES AND RESPONSIBILITIES
 
Finance

  • Manage accounts payable and maintain financial records.
  • Perform all bookkeeping services, including overseeing deposits, Quickbooks entry, bank reconciliation, and bill payment.
  • Coordinate daily audits with the Box Office.
  • Work with Executive Director to prepare budgets and financial reports for Board meetings and grant proposals.
  • Work with Executive Director and Producing Artistic Director to negotiate licensing arrangements and issue timely royalty payments.
  • Assist in annual audit process, 990 filings, and preparation and payment of all tax reports and payments.
  • Implement and oversee collection and documentation of receipts by all artistic and administrative staff.
 
Human Resources and Office Management
  • Oversee and maintain vendor relationships and contracts.
  • Manage staff payroll and all other fee- and contract-based employees.
  •  Manage annual renewal of insurance policies (health, dental, commercial liability, workman’s compensation and board liability) in consultation with the Executive Director.
  • Manage Simple IRA pension plan including annual communication to employees.
  • Perform employee verification.
  • Oversee wage garnishments when applicable.
  • File Equity reports and pay insurance/pension benefits on a weekly basis.
  • Provide monthly stats to Department of Labor.
  • Assist Executive Director with human resource and personnel issues.
  • Assist Executive Director in reviewing Employee Handbook.
  • Initiate and negotiate non-union artistic contracts in consultation with the Producing Artistic Director.
QUALIFICATIONS
 
The ideal candidate is highly organized with a demonstrated ability to work independently in a dynamic environment, is comfortable meeting multiple concurrent deadlines, has excellent communication skills, enjoys working in a collaborative atmosphere, has a sense of humor, and has the following:

 
  • Bachelor’s degree or appropriate combination of education and experience.
  • Demonstrated success managing payroll, budgets, and bookkeeping processes.
  • Knowledge of Quickbooks business programs.
  • Familiarity with accounting processes, including profit/loss and balance sheets.
  • Command of MS Office programs.
  • Ability to prioritize and execute multiple tasks with near perfect accuracy while meeting deadlines.
  • Excellent organizational, written and verbal communication skills.
  • High level of discretion and ethical approach to finances and human resources.
  • Collaborate personality, positive attitude, and personal qualities of integrity and commitment to The Coterie’s mission.
 
Studies have shown that marginalized communities - such as women, LGBTQ+ and people of color - are less likely to apply to jobs unless they meet every single qualification. The Coterie Is dedicated to fostering an inclusive, diverse, equitable, and accessible workplace. If your past experience does not align perfectly but you are excited about this opportunity, we encourage you to apply.
 
Please submit resumes and inquiries by December 5, 2022, to Joette Pelster at resumes@coterietheatre.org.

Job Type: Full Time

Salary Range: $50,000 - 74,999