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Payroll Assistant

Posted: 05/16/2022

POSITION SUMMARY

This position is responsible for the accurate and timely processing of HPC payroll and all tasks related to the maintenance, processing and reporting of payroll, financial and human resources. The assistant will be responsible to provide administrative support to payroll, HR and Finance and respond to all government agencies and private funding inquiries for demographic, salary and information regarding Health Partnership Clinic.

Flexible days and hours are available.

DUTIES AND RESPONSIBILITIES

  • Collect, compile and enter payroll data into HPC payroll system
  • Calculate, reconcile, run reports, and post payroll, including the maintenance of system administration, employee deductions, paid time off (PTO), FMLA, 401K, tax withholdings (W4, W2, 1095), Unemployment Insurance, Leaves of Absence and Health and Welfare benefits
  • Compliance reporting for 401K, Workers Compensation, EEO and OSHA
  • Prepare and submit timely and accurate bi-weekly payroll
  • Verify personnel information, timekeeping records (timesheets) and consult employees about any discrepancies
  • Record payroll data in HRIS payroll system and verify all data before submitting payroll
  • Ensure compliance of policies and procedures for processing payroll
  • Update and maintain accurate payroll and personnel records using HPC protocols and procedures. Record and verify employee work/PTO hours
  • Process biweekly payroll within established deadlines, using the HPC payroll software system
  • Process new employee onboarding, employee terminations and other payroll changes
  • Reconcile monthly benefit invoices to payroll records.
  • Maintain close working relationship with Vice President of Human Resources to provide support for the maintenance of personnel files and general HR processes
  • Provide accurate and effective document preparation and records management relative to the payroll and HR functions
  • Provides all compliance reporting (OSHA, EEO, Demographic/Grant information)
  • Assist at front desk as needed
  • Additional projects and job duties as assigned by HR and Finance

QUALIFICATIONS

· Knowledge of HRIS systems

· Knowledge of payroll software and processes, Paylocity payroll system administration is preferred

· Strong knowledge of federal, state and local payroll and tax laws and regulations

· Knowledge of basic accounting principles, regulatory standards, and compliance requirements

· High degree of accuracy, attention to detail and confidentiality

· Proficiency in MS Office

· Ability to process formulas in Excel and basic ability to perform spreadsheet programs

· Strong analytical and problem-solving skills

· Effective written and oral communication skills

· Ability and experience working productively and proactively both independently and as part of a team

· Flexibility in approach and willingness to adapt when necessary

· Up to date on human resources and finance regulations

EDUCATION AND EXPERIENCE

  • High School Diploma or GED is required; Associates in accounting or business preferred
  • Minimum 2 years of payroll and tax processing experience
  • Ability to use HRIS system
  • Proficient with Excel and database programs
  • High degree of accuracy, attention to detail and confidentiality
  • Up to date on Finance and HR regulations
  • One-year Accounts Payable experience required preferably in Health Care
  • 10 key experience, preferred
  • Knowledge of basic HR functions
  • Strong interpersonal skill and ability to interact in a positive manner

TYPICAL PHYSICAL DEMANDS:

  • Prolonged sitting or standing may be required.
  • Ability to lift to 25 pounds; occasionally up to 60 pounds.
  • Those physical movements and the degree of mobility, manual dexterity and hand-eye coordination normally associated with office work will be performed on a repetitive basis
  • The ability to distinguish letters and symbols as well as the ability to utilize telephones, computer terminals and copiers is required
  • Work under stressful conditions as well as irregular hours may be required
  • Frequent exposure to communicable disease, body fluids, toxic substances, medicinal preparations, radiation, and other conditions common to a clinical environment may routinely be encountered

Work Remotely

  • No

Equal Opportunity Employer

Job Type: Full-time

COVID-19 considerations:
All employees must be fully vaccinated against COVID 19.

Job Type: Full Time