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Administrative Assistant - Programs & Communications
Summary of Position
Provides administrative and clerical assistance to the Programs & Communications Department.
Support others and complete day-to-day administrative and operational tasks:
- Reading, forwarding and responding to inbound emails through information account.
- Answer incoming phone calls.
- Enter and update information in organization’s custom CRM; run reports as requested.
- Input and produce purchase orders, check requests, payment vouchers; credit card statements.
- Maintain and update staff Outlook calendar, anniversary and birthday lists.
- Order business cards, name tags and holiday greeting card.
- Mail organization magazine and update member magazine preferences in database.
- Update and email state information sheets.
- Update and mail organization award and anniversary certificates.
- Create labels, nametags and tent cards for events.
- Compose drafts of event invitation letters.
- Assist with organizing archives and historical files.
- Review and edit communication projects for accuracy, style, grammar, spelling and punctuation.
- Other administrative duties as assigned.
- Must be available to travel and attend annual National Convention (mid- to late-July/early August).
- Proficient with email and internet functions, Microsoft Office applications including Excel, PowerPoint and Word. Working knowledge of Adobe Acrobat, InDesign and Photoshop a plus.
- Ability to utilize office equipment such as phones, copy machines, scanners and printers.
- Excellent skills in organization.
- Willingness to learn.
- Speak, read, write and understand English in order to communicate with members, vendors and co-workers.
Salary Range: $15.00 per hour
High school diploma or equivalent
Please email your resume to firstname.lastname@example.org.
Job Type: Full Time
Salary Range: $30,000 - 49,999