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Administrative Assistant

Administrative Assistant - Programs & Communications
 
Summary of Position
Provides administrative and clerical assistance to the Programs & Communications Department.
Essential Duties
Support others and complete day-to-day administrative and operational tasks:

  • Reading, forwarding and responding to inbound emails through information account.
  • Answer incoming phone calls.
  • Enter and update information in organization’s custom CRM; run reports as requested.
  • Input and produce purchase orders, check requests, payment vouchers; credit card statements.
  • Maintain and update staff Outlook calendar, anniversary and birthday lists.
  • Order business cards, name tags and holiday greeting card.
  • Mail organization magazine and update member magazine preferences in database.
  • Update and email state information sheets.
  • Update and mail organization award and anniversary certificates.
  • Create labels, nametags and tent cards for events.
  • Compose drafts of event invitation letters.
  • Assist with organizing archives and historical files.
  • Review and edit communication projects for accuracy, style, grammar, spelling and punctuation.
  • Other administrative duties as assigned.
  • Must be available to travel and attend annual National Convention (mid- to late-July/early August).
Required Competencies
  • Proficient with email and internet functions, Microsoft Office applications including Excel, PowerPoint and Word. Working knowledge of Adobe Acrobat, InDesign and Photoshop a plus.
  • Ability to utilize office equipment such as phones, copy machines, scanners and printers.
  • Excellent skills in organization.
  • Willingness to learn.
Required Language Skills
  • Speak, read, write and understand English in order to communicate with members, vendors and co-workers.
Job Type: Full Time
Salary Range: $15.00 per hour
Schedule
8-hour shift
Education
High school diploma or equivalent

Please email your resume to gmartin@vfwauxiliary.org.

Job Type: Full Time

Salary Range: $30,000 - 49,999