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Administrative Assistant


Job Title: Administrative Assistant
Category: Full-time, Non-Exempt
Reports to: Chief Operating Officer
Location: Kansas City, MO; hybrid work-from-home/in-person as needed
 
About PKD
The PKD Foundation is the only organization in the U.S. solely dedicated to finding treatments and a cure for polycystic kidney disease (PKD) and to improving the lives of those it affects. Since 1982, the PKD Foundation has funded over 1,300 research projects for PKD and leveraged $1.5 billion in government funding, while serving local communities across the country. Our vision is to #endPKD.          
Summary:
Serving as the Administrative Assistant for PKD Foundation, provide administrative, scheduling, clerical and office support to the Leadership Team and Board of Directors. 
Responsibilities: 

  • Administrative Assistance (60%)
    • Handle incoming phone calls to Foundation.
    • Manage general email account for the Foundation.
    • Email, letters and report preparation and distribution. 
    • Assist other departments with administrative or special projects as needed. 
    • Incoming and outgoing mail, including coordinating weekly pickup for mass mailings.
    • Maintain schedules and calendars; assist with deliverables and special projects.
    • Schedule, organize and assist with logistics for staff meetings.
    • Other administrative and clerical duties as assigned.
 
  • Board of Directors and Committees Support (30%)
    • Schedule Standing Committee and Board of Directors meetings and conference calls, assisting the Chairman, Officers, and Committee Chairs as needed. 
    • Provide logistical support which may be virtual or on-site
    • Negotiate hotel contracts to secure room blocks, meeting space, F&B, and A/V; manage logistics and final invoice. 
    • Support agenda preparation and record minutes; collect and organize materials and presentations.
    • Maintain all Board-related documents and Board portal.
 
  • Travel Management (10%)                         
    • Coordinate travel logistics for the Leadership Team, including air, hotel, and ground transportation.
    • Coordinate with Accounting Department for expense reconciliation.
Preferred Skills and Competencies:
  • Ideal Qualifications: 
    • Three to five years' experience in an administrative role, experience supporting C-suite executives will be viewed favorably.
    • Excellent communication and interpersonal skills; both written and verbal.
    • Demonstrable track record of initiative, resourcefulness, and willingness to learn.
    • A demonstrated ability to work independently, meet concurrent deadlines, organize time and priorities, and work well as a dedicated member of a team while assisting executive(s) in professional setting.
    • Strong client service skills, with the ability to provide superior customer service to internal and external clients.
  • Technical Skills:
    • Demonstrated proficiency of all Microsoft Office applications, especially Outlook, Word, Excel and PowerPoint.
    • Demonstrated proficiency with ZOOM or other web-based meeting software.
  • Knowledge/Judgment:
    • Ability to practice a high level of confidentiality.
    • Be detailed and accurate in work methods.
    • Exercise good judgment with professionalism.
Travel Requirements:
  • Occasional business travel will be required to the PKD Foundation office in Kansas City, Missouri.
  • Outside of Kansas City, as assigned, <10%.
Physical Demands:
  • Must be able to sit or stand for extended periods of time.
  • Use hands and arms, read, stoop, crouch, talk, hear, see objects clearly at 20 inches or less.
  • Lift and move items weighing up to 20 lbs.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Benefits:*
 
We value our employees’ time and efforts. Our commitment to your success is enhanced by our competitive compensation (commensurate with experience), in addition to a benefits package including:
  • Medical benefits including healthcare, dental, and vision
  • Life insurance and disability insurance
  • 403(b) retirement savings plan with 10.5% employer contribution, no match required
  • 11+ paid Holidays and 20 PTO days per year
  • Fully remote work environment, with collaborative business center available to employees local to the Kansas City metro area as needed. 
*Benefits are subject to board review annually and may change.
The PKD Foundation is an equal opportunity employer and dedicated to the belief that all lives have equal value. We’re committed to creating a work environment where employees thrive both personally and professionally. We do not discriminate on the basis of race, gender, age, disability, sexual orientation, pregnancy status, veteran status, cultures, beliefs or any other status protected by law.
 
To Apply: 

Qualified candidates are encouraged to forward their cover letter, resume and salary requirements to: careers@pkdcure.org. Please reference “Administrative Assistant” in the subject line.  


As part of our standard hiring process for new employees, employment with the PKD Foundation will be contingent upon successful completion of a background check. As of October 1, 2021 the PKD Foundation has a policy requiring all employees either provide proof of COVID-19 vaccination or submit a Request for Accommodation if in need of an exemption from this policy due to a medical reason, or because of a sincerely held religious belief.
 
For more information about the PKD Foundation, visit our website at pkdcure.org.  

 

Job Type: Full Time