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Bilingual Receptionist/Administrative Assistant

Bilingual Receptionist/Administrative Assistant
Department: Early Childhood (ECC)
Reports to: ECC Director
Supervises: 0
FLSA Status: Non-Exempt; Hourly
Shift: Monday through Friday, 8 a.m. - 5 p.m.
Pay range: $14-$17/hr
 
Summary: Maintain all front desk customer service including answering and directing phone calls, operating secured locked doors, and greeting families as they drop off their children.
 
Essential duties and responsibilities: 
  • Assist the Early Childhood Center Director with administrative duties such as reports, letters, receiving materials and distributing mail, coordinating zoom meetings, etc.
  • Answer multi-line telephone in a timely, courteous and professional manner.
  • Accurately answer and transfer phone calls to the appropriate person or take and deliver concise messages. 
  • Perform responsibilities to know that all communications are potentially sensitive and subject to GCI's policy on confidentiality.
  • Ensure that all visitors sign in.
  • Operate secured locked doors to allow access to approved families and visitors.
  • Keep the area clean and clear of obstructions that might impede traffic flow and safety considerations.
  • Post and update information on bulletin boards.
  • Maintain a supportive, professional relationship with staff, children, and families. 
  • Work in collaboration with Metropolitan Community College Penn Valley (MCC) staff. 
  • Maintain confidentiality regarding all aspects of the program per MO Licensing/Head Start/NAEYC(National Association for the Education of Young Children) Standards.
  • Assist with maintaining child attendance and meal count records.
  • Attend professional development and training as required.
  • Exhibit flexibility to quickly interchange assigned tasks as needed. 
  • Perform other duties as assigned
Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
Qualifications: 
  • High School Diploma or equivalent required; Associate’s Degree or 2 years experience in a school setting preferred.
  • One to 3 years of experience working as a receptionist and/or administrative assistant required.
  • Bilingual (English/Spanish) verbal and written skills are required.
  • Ability to use Microsoft Office: Word, Excel, PowerPoint, Google Sheets, Gmail, Zoom, etc. preferred
Work Environment:
This job operates in an Early Childhood Center environment. Guadalupe Centers serves a diverse population, including children, adolescents, and adults, some of whom may have mental or behavioral health problems. Consequently, all GC staff must demonstrate appropriate daily behavior, appropriate expression of emotions, and appropriate role modeling.  Hostility, aggression, unnecessary or inappropriate physical actions and problematic emotional expression are unacceptable behaviors for our employees.
 
Physical Demands:
The candidate will be sitting and walking for filing, copies, attending visitors, and receiving children.  Must be able to lift objects up to 25 pounds.
 
Equal Opportunity Employer
Guadalupe Centers, Inc. shall not discriminate based on race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all staff members, clients, volunteers, subcontractors, vendors, and clients.
Guadalupe Centers, Inc. is an equal opportunity employer. We will not discriminate and will take affirmative action against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant based on race, color, gender, national origin, age, religion, creed, disability, veteran's status, sexual orientation, gender identity or gender expression.

Job Type: Full Time