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Coordinator, Development

Coordinator, Development

The Nelson-Atkins Museum of Art invites all people to explore the art in its care, and through its vast collections, the depths and complexities of human experiences.
We strive to create a sense of belonging, where staff and volunteers can do meaningful work connecting people to art. We create an informed, invested group of staff and volunteers through shared values and open, direct and respectful communication. We embrace IDEAS (Inclusion, Diversity, Equity, Access and Sustainability) in every aspect of our ideals and aspirations, as we believe these values to be paramount to success.
Each staff member and volunteer embodies the institution’s commitments and agrees to exhibit behaviors that align with them. We hold one another to these expectations so that, together, we may know, own, energize and sustain our culture and the institution for generations to come. 
*The Nelson-Atkins Museum of Art complies with city, state and federal orders related to COVID-19, including vaccination mandates.  This position requires on-site work at the museum. 
Reporting to the Vice President, Development, the Coordinator provides a high-level of administrative support for the development division and is responsible for detail-oriented leadership in organizing the fast-paced operational and administrative activities for the VP position; responsible for schedule management, office management, communication liaison, information preparation, records management and representing the VP to others. 
This position is challenged by the diversity of duties involved in supporting the Vice President, Development.  The incumbent must be able to deal with a variety of administrative tasks and a variety of constituents.  Assertion is needed in order to successfully respond to competing tasks and changing priorities with confidence. As this person will interact with executive level individuals both internally and externally, diplomacy, confidentiality, tact and poise are essential attributes.
  1. Administrative Support: Provides support that ensures the effective use of time and productive interactions with internal and external constituents and staff by managing phone calls, e-mails, calendar, meetings, travel, and reporting. Additional project management support for special projects and events as assigned.
  2. Schedule & Calendar Management: Responsible for managing the VP’s calendar of events including donor meetings, staff meetings, event attendance, committee meetings ensuring the VP is well-informed and prepared in advance.
  3. Liaison between Development Office and Executive Office: Meet weekly with executive assistant to the Director and share calendars and coordinate fundraising meetings and events.
  4. Communications: Facilitates communication among staff, volunteers, internal/external contacts and donors. Reviews and responds to both internal and external correspondence on Vice President, Development’s behalf.  Provides first drafts of communications, presentations, and other content for the Vice President, Development.
  5. Business Travel:  Plans and makes travel arrangements (flight, hotel, car) as required including designing the VP’s travel and daily itinerary. Prepares related expense reports and reconciles travel bills.
  6. Research & Reporting: Conducts research, prepares statistical reports as required by Vice President, Development.
    Committee Support: Manages the Development committee activities and  by supporting committee meetings, including scheduling of meetings, arranging catering, communications, and preparing meeting materials. Keeps all meeting minutes and committee member terms.
  7. Constituent Liaison: Liaisons with internal and external constituents and other key stakeholders and respective offices for meeting and event purposes. Assists in preparation of presentations for all meetings.
  8. Other: Completes all other duties as assigned or requested for the general support of the organization.
  • Bachelor’s degree or the equivalent combination of education and experience
  • Three to five or more years of experience supporting an senior-level leader for a medium-sized organization with not-for-profit preferred
  • Intermediate to advanced level of aptitude in MS Word, Outlook, Excel, PowerPoint and CRM systems
  • The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role
  • Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important
  • The ability to handle confidential information and communication and use discretion and judgment to facilitate the VP’s activates
  • Strong listening and Communication Skills with the ability to follow instruction to understand those instructions with little or no follow up
  • People/Interpersonal skills with the ability to effectively be the first line of communication for the VP and the outside world, potentially speaking with donors, other employees and upper management presenting a professional and knowledgeable presence
  • Inclusion, Diversity, Equity, Access and Sustainability (IDEAS): We embrace IDEAS in every aspect of our ideals and aspirations, as we believe these values to be paramount to success. Each staff member and volunteer embodies the institution’s commitments and agrees to exhibit behaviors that align with them. We hold one another to these expectations so that, together, we may know, own, energize and sustain our culture and the institution for generations to come.
  • Communication Skills: Ability to interact professionally with all levels of internal staff and with external stakeholders. Strong interpersonal communication skills; diplomatic and collaborative work style. Excellent public speaking skills and ability to work with multiple audiences.
  • Collaboration and Teamwork: Highly effective as a team member and collaborator. Excellent relationship management skills with proven ability to quickly earn the trust of key stakeholders, mobilize and motivate others, set direction and approach, and resolve conflict.
  • Integrity: Demonstrating honesty and a consistent and uncompromising adherence to strong moral and ethical principles and values.
  • Service Focus: Highly responsive and resourceful; strong propensity to provide excellent service and support internally and externally with a professional and approachable manner.
  • Technical Acumen: Well versed in technology and/or the ability to identify the technologies that have impact on the growth and sustainability of the museum and to attain the knowledge required to leverage the power of those technologies in the daily job.
Working Conditions/Physical Requirements: Working conditions are typically that of an office environment. While performing the duties of this job, the incumbent is occasionally required to stand; walk; sit; and use hands traverse from one location to another.  Position requires the ability to remain in a stationary position (at a desk), use a computer keyboard, view a computer screen for extended periods of time. 
The Nelson-Atkins Museum of Art is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.


Job Type: Full Time

Salary Range: $50,000 - 74,999