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Executive Assistant

To apply, visit fosteradopt.org and click on Careers in the menu to find all job listings.

About FosterAdopt Connect: FosterAdopt Connect (FAC) works with children, youth, and families as they navigate the complexities of the child welfare system. With the help of innovative tools, a dedicated professional staff, and over 20 years of experience working in the Kansas and Missouri foster care systems, we’re equipped to connect children with families that provide love, healing, and stability for a brighter future and offer programs to ensure their success.
 
Be part of a diverse, inclusive, exciting team! FAC works with children, youth, and adults as they navigate the complexities of the child welfare system. Join us in changing the lives of foster children, one family at a time.

Responsibilities: Primary responsibilities include but are not limited to:

  • Assist COO with all tasks associated in the day-to-day functioning of the agency including but not limited to:
    • Schedule in-person and virtual meetings between COO and program staff and/or community partners as needed.
    • Screen applicants as open positions occur; complete reference checks.
    • Respond to email correspondence and follow up as needed.
    • Monthly credit card reconciliation and expense reports.
    • Write effective meeting minutes for meetings attended as assigned.
    • Assist with document retention and organization in One Drive.
  • Assist with major projects, including but not limited to:
    • Council on Accreditation (COA) maintenance and reaccreditation.
    • Annual reports, statistics, and outcomes.
    • Provide vital input in short- and long-term strategic and operational planning, evaluation and positioning within FosterAdopt Connect (FAC).
    • Assist with creation, development and implementation of new programs, policies and procedures.
  • Assure excellent customer service is rendered at all times including phone and email correspondence.
  • Ensure form consistency and fidelity.
  • Research and analyze existing and emerging best practices, programs, and evidence-based program and policy areas on the federal, state and local levels related to children involved with the child welfare system and the families who care for them, in order to identify needs which FAC might be able to address, or to assist in the development of responsive innovative programs which will result in better outcomes for children and families.
  • Liaison between COO, President of Regional Operations, and branch offices; provide timely updates, support, and follow up as needed (i.e. branch office set-up, HR issues, program functioning, etc.). 
  • Support other Executive Leadership staff as needed and assigned.
  • Identify new internal process improvement opportunities.
  • Participate in the evaluation and implementation of service improvement as identified by FAC’s internal Performance, Quality & Improvement (PQI) process.
  • Participate as an active member in monthly Retention Committee meeting, focusing on agency culture, cultural competency, and performance improvement outcomes; complete tasks as assigned from committee meetings.
  • Participate as an active team member with all agency departments (i.e. attend meetings as assigned, etc.) so the agency’s efforts to assist clients and maintain licensing/contract/COA standards are coordinated for maximum effectiveness.
  • Participate in ongoing meetings/professional memberships and trainings as required by the COO.
  • Maintain strong, open communication with direct supervisor regarding services delivered, concerns or questions.
 
Qualifications/Skills and Knowledge Requirements
  • Master’s Degree (or Bachelor’s Degree and 3+ years of experience working in non-profit social service agencies) in social work, psychology, public/office administration, or a related human services field.
  • Demonstrated experience with computer software applications, Microsoft, Word, Excel, etc. a must.  
  • Excellent customer services skills required.
  • Demonstrated resourcefulness in setting priorities, proposing new ways of creating efficiencies, and guiding investment in people and systems.
  • Core understanding of program development, implementation and evaluation.
  • Outstanding organizational and planning skills.
  • Solid commitment to the principles of support and advocacy for foster and adoptive families.
  • The ability to collaborate and advocate for positive outcomes, using excellent interpersonal skills in multi-disciplinary, diverse, and dynamic professional teams.
  • Strong verbal communication skills and demonstrated ability to write clearly and persuasively.
  • Demonstrated leadership ability, team management, and interpersonal skills. Must have ability to quickly establish rapport and build trust.
  • Flexible and a self-starter; able to multi-task while also being highly detail-oriented while meeting all deadlines.
  • Work as a necessary part of a team effort with colleagues of all demographics.
  • Model ethical and professional behavior at all times.
  • Experience working with marginalized communities with a nuanced understanding of systemic oppressions.
  • Flexibility and adaptability, able to shift styles to fit the needs of a wide range of cultures, people, and organizations.
 
Compensation & Benefits
  • Compensation commensurate with experience.
  • Full-time, exempt position.
  • Health, dental, vision, short and long-term disability, and life coverage options provided
  • We pay 100% of long-term disability and life insurance premiums and 80% of health insurance costs the employee and their dependents. Additionally, we offer a match for a 403(b)-retirement plan. We also provide access to dental insurance and short-term disability for purchase.

To apply, visit fosteradopt.org and click on Careers in the menu to find all job listings.

FosterAdopt Connect does not and shall not discriminate on the basis of race, color, religion, gender identity, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its programs or services. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, volunteers, subcontractors, vendors, and members

Job Type: Full Time