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Executive Assistant to the Senior Minister

Position Title: Executive Assistant to the Senior Minister

Position Purpose: To enhance the ministry of the church by providing administrative support that encourages communication, teamwork, efficiency and accurate record-keeping.

Reports To: Executive Director of Operations

Supervises: Administrative Assistant

Hours: Full Time 

  • Education or experience working in an administrative setting
  • Ability to multi-task, prioritize and work collaboratively
  • Knowledge of Microsoft Office Suite and Windows 10 operating system (Spreadsheets, mail merge, create and maintain distribution lists and correspondence)
  • Experience with multi-line phone system
  • Experience with or ability to learn church systems and procedures
  • Working understanding of not-for-profit or congregation and/or volunteer-dependent organizations
  • Effective communication and relationship-building skills
  • Strong organizational and problem solving skills with attention to detail
  • Understanding and values alignment with the mission of the church
Specific Responsibilities:
  • Provide administrative support to the Senior Pastor
  • Coordinate and support meetings, schedules and communication
  • Create and maintain wedding and memorial service documents
  • Support communication with members and the community as needed
  • Assist with committee work within the church, denomination and community, such as Congregational Board, Nominating, Elders and Deacons
Provide administrative support to Ministry areas of the Church, including Worship, Music, Congregational Care, Business and Communications
  • Communicate with volunteers as needed
  • Schedule activities for church calendar
  • Support special events
  • Coordinate mailings
  • Process memorial donation acknowledgements and documentation
  • Coordinate memorial flower schedules, donations and correspondence            
General Administrative Support
  • Maintain staff and member confidentiality and handle sensitive information with integrity and confidentiality
  • Answer incoming calls, greet visitors, and communicate with staff as needed
  • Maintain membership files and database to support church ministries.
  • Sort and distribute incoming daily mail
  • Prepare and distribute reports
Train and Supervise administrative assistant
  • Provide on-boarding training and work closely through orientation weeks
  • Cross-train so that workloads are balanced
  • Encourage goal setting and evaluation of progress

Job Type: Full Time

Salary Range: $30,000 - 49,999