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Executive Assistant - UMKC Institute for Human Development,78621

Hiring Department

The UMKC Institute for Human Development (IHD), University Center on Excellence in Developmental Disabilities (IHD) is an applied research and training center for human services designed to exemplify the University’s goals of engaged scholarship and community partnerships. Its functions include interdisciplinary training, applied research, community program development and information dissemination. 

Job Description

This role has four primary components: Managing the day to day communication coming out of the Director's office with regards to postal service, email, and social media; manage scheduling, travel arrangements, and other planning activities for the Director; provide support to the Director's administrative team which may include but is not limited to data entry, filing, and other activities as needed; and coordinating the development of reports and newsletters coming out of the Director's office, including but not limited to the Weekly UMKC IHD Highlights newsletter, the National Information and Reporting System (NIRS) reports, and others as needed.

Key Responsibilities include: 

  • Manage day-to-day communication out of the Director's office.
  • Letters, email, and social media.
  • Point of contact among executives, employees, clients and other external partners
  • Serve as the assistant to the Director of IHD including managing his calendar and scheduling, making hotel and travel arrangements for conferences, and performing other tasks as needed.
  • Provide support to the Director's administrative team which may include but is not limited to data entry, filing, transcription, note-taking, and other activities as needed.
  • Coordinate the development of reports and newsletters coming out of the Director's office, including but not limited to the Weekly UMKC IHD Highlights newsletter, the National Information and Reporting System (NIRS) reports, and others as needed.
  • Purchase all software and hardware for the Institute and its employees.
  • Other duties as assigned. 

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

  • Prior experience working with individuals who have an intellectual or developmental disability.
  • Ability to manage Social Media accounts for an organization or individual.
  • Proficient in Microsoft Office (including Excel, Powerpoint, and Word), Qualtrics, and RedCap.
  • Experience writing/editing letters, newsletters, and/or reports.

Full Time/Part Time

This is a full-time, benefit eligible position. 

Salary

$19.23 - $23.80 per hour; commensurate with experience, education, and internal equity.

Application Deadline

Open until filled, review of applications to begin immediately.

Equal Employment Opportunity

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Vice Chancellor - Human Resources at 816-235-1621.

 

Reasonable accommodations may be made to enable individuals with disabilities to perform the duties and functions of this job. If you believe you may have difficulty performing any of the duties or functions of this job, please contact the Office of Affirmative Action at (816) 235-1323.

 

EEO IS THE LAW

To read more about Equal Employment Opportunity (EEO) please use the following links:

UMKC Statement on Diversity

Diversity, equity and inclusion are central to the UMKC mission as an urban-serving institution. Kansas City is a particularly diverse city, including African, African American, Asian, German, Irish, Italian, Latino, Mediterranean, Middle Eastern, Native American and Slavic communities. Such ethnic diversity, in addition to our thriving neighborhoods of the Westside, Northeast Kansas City and the Eastside, fosters creativity, connection and innovation, which is showcased across the region. Major attractions such as the Annual Ethnic Enrichment Festival, the Negro Leagues Baseball Museum, the Filipino Cultural Center, the American Jazz Museum, Guadalupe Centers and Mattie Rhodes and Kansas City Irish Fest are a small sample of the many ways our diverse city enriches us.  

 

For the reasons enumerated above, UMKC’s strategic plan prioritizes our commitment to multiculturalism, globalism, diversity and inclusion. The university’s values call upon its faculty, staff, students and community to position themselves as global citizens who seek out, embrace and celebrate the many benefits of diversity. UMKC received the Higher Education Excellence in Diversity (HEED) Award in 2019 in recognition of our continued commitment to equity and inclusion. Such commitment is demonstrated across teaching, service and research. We welcome applicants to share in our commitment to these core values and know that you will quickly understand the beauty of calling Kansas City your home.  

 

Please visit these pages to learn more about UMKC’s engagement in diversity, equity and inclusion.

 

Roos Advocate for Community Change 

 

The Division of Diversity and Inclusion 

 

Annual Report 

 

Multicultural Student Affairs

Benefit Eligibility

Why UMKC?

We offer full benefits that start day one, generous paid time off, paid winter break, and continuing education benefits. Visit our Total Rewards page to learn more. 

Also, explore the Total Rewards website to learn more about the rewards package we offer to acknowledge our employees as the university's most important resource. 

 

Job Type: Full Time

Salary Range: $30,000 - 49,999