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Office Assistant

Palestine Missionary Baptist Church of Jesus Christ has been part of the Kansas City community since 1959. We are a church that loves faith, family, and fellowship. As part of our mission, we strive to ensure that every believer is equipped for the work of the ministry in evangelism, fellowship, and discipleship.
Palestine Missionary Baptist Church of Jesus Christ is seeking an experienced administrative professional with a passion for providing kind, Christian customer service. The ideal candidate will be highly organized and will demonstrate a dedication to support our membership, our staff, and all who come in contact with the church. The Office Assistant works closely with members which requires good communication skills and the ability to work well with others.

Job Description
 Performs a variety of routine clerical, reception, office support functions and other duties as assigned.  

Staff Support

  • Coordinates special events by assisting with registrations, payments and confirmations, reserving of conference rooms, arranging refreshments and necessary equipment
  • Types and distributes various documents
  • Creates and prints offering envelopes weekly
  • Prepares bulk mailings
  • Assist with maintaining church calendars
  • Coordinates, sends, receives and distributes faxes, emails etc.
  • Receives and distributes incoming mail
  • Maintains inventory of office supplies and places orders as necessary
  • Excellent time management skills and the ability to work remotely
  • Fills in for Office Manager during absences
  • Other tasks as assigned
 
Coordinator for Funerals
  • Responsible for scheduling and arranging all funerals and memorial services 
  • Works closely and communicates with families, funeral homes, members and church staff 
  • Provides information regarding times, dates and location etc. to families and funeral homes
  • Prepares condolence letters for membership,community and confirms that condolence letters are received by funeral chapels or churches
  • Reads acknowledgements at funerals if requested
  • Recruits volunteers to perform various duties for the service (i.e. sound room, ministers, condolences, musicians, repast, etc.)
 
Record Retention
  • Maintains the files management system
  • Maintains the ACS membership database and keeps it accurate and updated
  • Maintains confidential files
  • Ensure that all office equipment runs efficiently
  • Maintains sign-in sheets for various events
  • Collects fees for various activities
  • Records minutes for all church-wide quarterly business meetings
 
Communication/Member Services
       
  • First line of Contact for all church related activities, events, questions and resources
  • Receptionist for all visitors and vendors  to Palestine 
  • Answers and routes all incoming telephone calls
  • Prepares weekly hospital list, weekly electronic bulletin and bi-monthly paper bulletin

 Qualifications
  • Must be a believer of Jesus Christ whose life demonstrates the love of God as is reflected in His Holy Word.
  • Must be committed to consistently growing in his/her relationship with God through Jesus Christ.
  • Must demonstrate a faithful work ethic.
  • Must possess high level organizations skills and attention to detail.
  • Must demonstrate flexibility in working with a diverse membership and have strong interpersonal skills. 
  • Must be self-starter, result oriented, with strong follow-through skills, strong organizational skills and attention to detail
  •  The must be able to adhere to internal office controls for financial tasks and confidential matters
  • Microsoft Office proficiency in Word, Outlook, Excel and PowerPoint.
  • Must be willing and process the ability to learn new software including membership database
Education/Experience
  • Associate Degree or 3 years’ experience
  • Excellent verbal and written communication skills

 This position will receive full benefits, including 100% employer-paid health, dental, paid holidays and a generous PTO policy.


To apply, please submit a resume and cover letter to info@pmbcjc.org by Saturday, March 13, 2021.

 
Job Type: Full Time
Salary Range: $30,000 - 49,999

 
 

Job Type: Full Time

Salary Range: $30,000 - 49,999