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Safety, Health and Environmental Services Office Administrator

Posted: 02/21/2021
Administrative, Support & Clerical

Reports to: Director of Safety, Health and Environmental Services 
 
Position Summary
The Builders’ Association is seeking a full-time, highly motivated, Safety, Health and Environmental services office administrator. Acts as confidential assistant while providing administrative support to Director and Manager of Safety, Health & Environmental Services, and association members. This position is responsible for ensuring the confidentiality of Association affairs at all levels, both internally and externally. Coordinates office activities and operations to secure efficiency and compliance to company policies.  The SH&E Office Administrator works collaboratively with the safety community, Builders’ members and Builders’ staff.  Tasks include, but are not limited to, training database administrator, accounts payable/receivable for SH&E Services, submission of timely financial and training reports, preparation of presentations and proposals as assigned, and design and delivery of marketing materials. Also, must be willing and knowledgeable to assist colleagues whenever necessary as well as perform any other job-related duties requested by supervisor.
 
Accountabilities
  • SH&E Education
Accountable for scheduling, confirming, and recording of educational training programs for member and non-member clients. Maintains the official training records of class attendees, ensuring they are kept in a readily available manner for inquiries made by supervisor, company and/or individuals. Calculates records and assists Director with annual report of safety and health training courses, including area vocational technical schools funded by the Missouri Department of Elementary and Secondary Education.
 
  • Safety Management Services
Formation of Safety Management Service’s contracts and monthly invoicing as needed.  
 
  • OSHA and State Collaborations
Design, marketing and delivery of renewal forms for the Build Safe Partnership Program (BSPP). Including publishing to association website. Assists in the planning of events with OSHA, such as Workers’ Memorial Day and periodic educational programs.
 
  • Communications
  • Advises association members of training schedules, records, certification renewals, and informational bulletins. Communicates in a customer friendly manner, gaining trust and cooperation.
  • Engages and maintains professional relationships with industry leaders from trade associations, unions, state and federal regulatory agencies, universities, and career centers.
  • Publishes Safety, Health and Environmental Services information to The Builders’ Association website.
  • Preparation and processing of awards materials.
  • Disseminates “Weekly Safety Training Topics” authored by staff to members of The Builders’ Association.
  • Construction Safety Group (CSG) of Kansas City:
Serves on the CSG Scholarship Golf Tournament Planning Committee. Assists in planning, coordination, and delivery of annual scholarship golf tournament.  Design and development of flyers utilized for marketing of event, including sponsorship acknowledgment and tournament signage. Accepts player and sponsorship registrations and all accounts receivables/payables associated with tournament. 
 
  • Midwest Construction Safety Conference (MCSC) and Expo:
Serves on the MCSC Advisory Board. Assists in planning, coordinating, and delivery of the annual MCSC. The two-day conference includes professional development sessions, a tradeshow and a safety awards program with keynote speaker. Design and marketing of flyers, sponsorship/exhibitor acknowledgment and event signage. Accepts attendee, sponsor, and exhibitor registrations. Manages budget and all accounts receivables/payables associated with the event.
 
  • Safety Awards:
    • National AGC (NASA): Collaborates with the national AGCA staff and AGC-KC chapter members for submissions to annual national safety awards program.
      • The Builders’ Association: Assists in the delivery of the annual local construction safety awards program. Design and marketing of all flyers associated with the awards ceremony.  
 
GENERAL
Assists Director in the compilation of the Safety, Health and Environmental Services Annual Board of Directors Report.Performs other duties as assigned in alignment with the objectives of The Builders’ Association. Processes day-to-day administrative items, including maintaining filing system, departmental calendar of events, accounts payable and receivables for Safety, Health and Environmental Services.

Utilized Skills Personal Attributes
  • Proficiency in software including Microsoft Word, Excel, Publisher, Access, PowerPoint, Photo Editor, Adobe Photoshop CC and Acrobat DC. Knowledge of programs such as IMIS, Informz, Survey Monkey, OSHA Outreach Portal, American Red Cross Learning Center.
  • Self-motivated, with excellent written and verbal communication, and strong interpersonal skills to independently complete tasks that support organization and team goals.
  • Working knowledge of office procedures and commitment to maintaining client and company confidentiality.
  • Client focused – Dedication to meeting the expectations and requirements of members and participants in SH&E services. Builds and maintains effective relationships. Familiar with the relevant terminology of the construction safety and health field.
  • Committed – Dedicated to effective follow-through. Detail oriented with editorial proficiency.
  • Collaborative – Enjoys working on multi-organizational projects and processes.
  • Optimist - Emits positive energy and enthusiasm.
  • Flexible and adaptable – Willing to listen to and try new ideas and approaches.
  • Accountable – Accepts full responsibility for obligations and commitments.
 
 
 
SH&E Office Administrator TASKS OUTLINE

 
  • Events
 
  • MCSC
  • CSG Golf
  • Seminars
  • Workers’ Memorial
  • AGC sponsored training events
     
  • Marketing
 
  • Brochures
  • Flyers
  • Emails
  • Website
  • Training Schedules
  • Safety Bulletins
     
  • General
 
  • Schedule Classes
  • Reserve Rooms
  • Registrations/Inquiries
  • Confirmation/cancellation Emails
  • Reschedules
  • Calendar Updates
  • Training Database
    • Record Data
    • Produce Reports and Photo ID Cards
    • Authenticate Training Inquiries
    • Deliver Certifications
    • Assemble and issue OSHA paperwork to MCC
    • Assemble and issue First Aid/CPR/AED paperwork to ARC
       
  • Missouri Department of Elementary & Secondary Education (DESE)
 
  • Compilation and entry of data into spreadsheets for funding reimbursement
  • Letters of attendance to schools with copies to Director of Education for funding
     
  • Account Payable/Receivable
 
 
  • MCSC
 
  • Registrations
  • Sponsorships
  • Exhibitors
  • Venue
  • Conference Gifts
  • Committee Gifts
 
 
  • CSG Golf Tournament
 
  • Registrations
  • Sponsorships
  • Venue
  • Raffle Gifts
  • Committee Gifts
  • Class registrations
  • Seminars
  • AGC sponsored events
  • SMS Monthly Invoicing



 
  • Awards
 
  • NASA
  • Safety Excellence
  • Build Safe Partnership
     
  • Annual Report Director
 
  • Compilation of monies received
  • Individuals trained
  • Sessions conducted
     
  • Weekly Safety & Health Training Topics
 
  • Format
  • Publish to website
  • Email to subscribers
  • Maintain running index

 

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To Apply: 
  Please email resumes and include “Safety, Health & Environmental Services Office Administrator” in the subject
 
 
Matt Dierking, MS. CHST
Safety, Health & Environmental Services Director
The Builders’ Association/Kansas City Chapter AGC
mdierking@buildersassociation.com
 

Job Type: Full Time

Safety, Health and Environmental Services Office Administrator
The Builders' Association
Matt Dierking