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Assistant Registrar

Posted: 10/12/2021

Job Title:         Assistant Registrar
Department:    Exhibitions
Classification: Full Time
Reports to:      Chief Registrar & Exhibitions Manager
Date:               October 2021
Position Summary
The Assistant Registrar is a member of the Exhibitions Department and works in all areas of registration, collections management, and exhibitions. The Assistant Registrar works in partnership with Registration, Curatorial and Preparation departments, and also works closely with other departments including Marketing & Communications and Learning & Engagement.
Major Responsibilities
Assist with all areas of registration and collections management, including but not limited to:

  • Process and catalog new acquisitions and permanent collection works
  • Create and maintain physical and digital records and files, and may perform research to clarify and update information on collection works
  • Make packing and shipping arrangements for new acquisitions, incoming and outgoing loans, and exhibitions
  • Oversee packing, handling and movement of artworks
  • Perform and update condition reports
  • Assist with annual collection inventory
  • Generate loan agreements, Deeds of Gift, receipts, checklists, schedules, inventories, and other documents as needed
Act as database administrator for collection database; create and update collection records; generate reports; perform data back-ups; serve as primary contact with database vendor (currently PastPerfect); and assist with research and planning for future database conversion
Manage rights and reproductions, administer and secure rights for permanent collection, loans, and exhibition publications; maintain image files and archives; coordinate and schedule installation and object photography with contract photographers; fulfill image requests from internal and external sources
All other duties as assigned
Key Competencies
Analytical: Synthesizes complex or diverse information, collects and researches data, uses intuition and experience to complement data, designs work flows and procedures
Technical Skills: Assesses own strengths and weaknesses, pursues training and development opportunities, strives to continuously build knowledge and skills, shares expertise with others
Oral Communication: Speaks clearly and persuasively in positive and negative situations, listens and gets clarification, responds well to questions, demonstrates group presentation skills, participates in meetings
Written Communication: Writes clearly and informatively, edits work for spelling and grammar, varies writing style to meet needs, presents numerical data effectively, able to read and interpret written information, able to independently correspond in a professional, detailed, and error-free manner with a wide variety of entities (including lenders, donors, other museums, and vendors)
Quality Management: Looks for ways to improve and promote quality, demonstrates accuracy and thoroughness, monitors own work to ensure quality
Job Specifications
  • Graduate degree, preference for art history degrees
  • Knowledge of 20th and 21st century art (including time-based media art) preferred
  • Minimum of two years full-time paid art museum experience in registration and collection management department
  • Strong computer skills and verifiable experience working with Museum Collections and Digital Asset Management software, imaging and metadata technology required
    • Proficiency in Mac OS, Adobe Creative Cloud Suite (including PhotoShop and InDesign), Microsoft Office (including Word and Excel), and collections management software (preferably TMS and/or PastPerfect), experience and knowledge of database conversion projects a plus
  • Knowledge of ethical principles and professional practices governing museum registration
  • Knowledge of proper art handling techniques and preventive conservation methods
  • Stays updated and current with professional and industry best practices
  • Excellent communication and organization skills
  • Ability to manage details with consistency and clarity
  • Ability to balance numerous projects and meet deadlines in a fast-paced environment
  • Ability to work collaboratively with a diverse staff as well as lenders, borrowers, artists, galleries, and other professional entities
Physical requirements:
  • Vision: The ability to see clearly at 20 inches or less and at 20 feet or more. The ability to identify and distinguish colors. Three-dimensional vision, the ability to judge distances and spatial relationships to see objects where and as they actually are. The ability to adjust the eye to bring an object into sharp focus.
  • Lifts Weight and Exerts Force: Lifts weight or exerts force on objects up to 25 lbs. by lifting, lowering, pulling, carrying, or pushing.
  • Handle: The ability to seize, hold, grasp, turn, or otherwise work with hand or hands.
Cover letter and Resumes can be emailed to or you may mail hard copies to:
Kemper Museum of Contemporary Art
Diane Lambert
Human Resources Manager
4420 Warwick Blvd.
Kansas City, MO 64111

Job Type: Full Time

Salary Range: $30,000 - 49,999