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Part Time Department Assistant, Executive Office

Posted: 01/10/2022

DEPARTMENT ASSISTANT, DIRECTOR'S OFFICE
APPLY HERE: 
https://www.nelson-atkins.org/careers-internships/?gnk=job&gni=8a7883a97dc0248d017e357a10543fd2&gns=NP+Connect

THE NELSON ATKINS MUSEUM OF ART
Where the Power of Art Engages the Spirit of Community 

The Nelson-Atkins Museum of Art invites all people to explore the art in its care, and through its vast collections, the depths and complexities of human experiences.
 
We strive to create a sense of belonging, where staff and volunteers can do meaningful work connecting people to art. We create an informed, invested group of staff and volunteers through shared values and open, direct and respectful communication. We embrace IDEAS (Inclusion, Diversity, Equity, Access and Sustainability) in every aspect of our ideals and aspirations, as we believe these values to be paramount to success.
Each staff member and volunteer embodies the institution’s commitments and agrees to exhibit behaviors that align with them. We hold one another to these expectations so that, together, we may know, own, energize and sustain our culture and the institution for generations to come. 
 
*The Nelson-Atkins Museum of Art complies with city, state and federal orders related to COVID-19, including vaccination mandates.  This position requires on-site work at the museum. 
 
Reporting to the Executive Manager, Director's Office, the Department Assistant provides administrative support to the executive office in areas of office operations, special projects, calendar, data and travel management assisting in ensuring an efficient office operation. 
 
POSITION SPECIFICATIONS
 
Status: Part Time Regular
Salary Grade: Grade 3 - Salary Range: $16.97- $21.20 per hour
Hours/Travel Expectations: Usually work a standard 5 day/18-20 hour week, with consistent daily afternoon hours. May work evening hours for scheduled special events.

KEY ACCOUNTABILITIES/ESSENTIAL FUNCTIONS
  1. Administrative Support – Coordinates daily office operations, prepares correspondence and presentations for Director.
  2. Special Projects – Assists Executive Manager with Director’s Special Projects and Initiatives.
  3. Board Projects – Assists Executive Manager with organization and scheduling for Director’s external Board and civic appointments.
  4. Schedule and Calendar Organization- helps to manage the Director’s complex calendar including meetings, calls, presentations, board meetings, and travel. Reach out to internal and external participants to coordinate.
  5. Data Management – Assist with the maintenance of department files and records; track and assist in the preparation of check requests, budgets, reports, and annual documents; compile and organize data and statistics for reports.
  6. Travel Management – Organize and research Director’s travel, creating itineraries, making travel arrangements, updating calendars; and process travel expense reports and check requests.
  7. Other – Completes all other duties as assigned or requested for the general support of the organization.
CORE CAPABILITY REQUIREMENTS
  • Education/Experience: AA Degree or higher or equivalent combination of education & experience. 
  • One to three years of previous administrative support experience
  • Intermediate proficiency with MS Office including Windows 365, Word, Outlook, Excel, PowerPoint, Google, Project Management Systems, etc. 
Core Competencies
  • Inclusion, Diversity, Equity, Access and Sustainability (IDEAS): Diversity is a core value at the museum. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all visitors, staff, and volunteers. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver learning opportunities
  • Communication Skills: Ability to interact professionally with all levels of internal staff and with external stakeholders. Strong interpersonal communication skills; diplomatic and collaborative work style. Excellent public speaking skills and ability to work with multiple audiences.
  • Organization Skills: Ability to establish priorities, meet deadlines, and handle numerous assignments concurrently.
  • Collaboration and Teamwork: Highly effective as a team member and collaborator. Excellent relationship management skills with proven ability to quickly earn the trust of key stakeholders, mobilize and motivate others, set direction and approach, and resolve conflict.
  • Integrity: Demonstrating honesty and a consistent and uncompromising adherence to strong moral and ethical principles and values.
  • Service Focus: Highly responsive and resourceful; strong propensity to provide excellent service and support internally and externally with a professional and approachable manner.
  • Technical Acumen: Well versed in technology and/or the ability to identify the technologies that have impact on the growth and sustainability of the museum and to attain the knowledge required to leverage the power of those technologies in the daily job.
FLSA Classification: Non Exempt (hourly)
0-0% of Travel Required
Working Conditions/Physical Requirements: Working conditions are typically that of an office environment. While performing the duties of this job, the incumbent is occasionally required to stand; walk; sit; and use hands traverse from one location to another.  Position requires the ability to remain in a stationary position (at a desk), use a computer keyboard, view a computer screen for extended periods of time. 
 
The Nelson-Atkins Museum of Art is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Job Type: Part Time

Salary Range: Up to $29,999