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Advancement Services Coordinator

Posted: 11/06/2019

Essential Duties and Responsibilities:

  • Manages daily gift donation recordkeeping, including gift entry and thank you letter production, in accordance with KCU’s donor stewardship policies.
  • Produces gift acknowledgement letters for the Office of the President, as outlined in KCU’s donor stewardship policies.
  • Completes scanning and filing of gift documentation for stewardship and financial audit purposes.
  • Produces email and USPS mailing lists for Institutional Advancement and University Relations needs
  • Manages routine updating of donor thank you correspondence letters.
  • Produces weekly giving reports and monthly campaign reports
  • Assists alumni relations and event planner in preparing for conferences, alumni gatherings and prospective donor gatherings
  • Tracks registration and attendance at alumni relations and state/national osteopathic organization events, including Homecoming
  • Responsible for email and hard mail birthday card production to alumni
  • Assist with staff support for Alumni Association Board meetings
  • Participate in meetings and projects, recording proceedings as needed
  • Represents the department and the University favorably and in accordance with established Core Values and expectations
  • Performs other duties as assigned or directed to meet the goals and objectives of the organization and department


  • High School diploma. Associate’s degree in Business or related field preferred. Formal coursework in computer application preferred. Equivalent experience may substitute for education.
  • Intermediate database knowledge or higher, with at least two years experience. Experience in Raiser’s Edge strongly preferred.
  • One year customer service experience or a position with a high level of constituent contact, preferably in an educational setting
  • Proficient in Microsoft Office (Excel and Word)
  • Must be organized, detail-oriented and a self-starter
  • Must have a high degree of accuracy, strong numerical aptitude, and excellent proofreading skills.
  • Demonstrated ability to balance multiple projects while meeting deadlines, performing assignments accurately, and maintaining positive relationships
  • Must have excellent communication skills and the ability to work diplomatically and effectively with staff, faculty, alumni, donors, students, and outside visitors
  • Excellent telephone etiquette, decision-making skills, and ability to use good judgment required
  • Flexibility and adaptability to shifting priorities and departmental demands essential
  • Must be able to exercise good judgment, while maintaining discretion.


Job Type: Full Time