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Development Assistant*, School of Engineering and School of Law

Posted: 01/23/2023

Development Assistant*, School of Engineering and School of Law
Department: Constituent Development
FLSA Status:  Non-Exempt
 
*This position will be filled at the Assistant, Administrator, or Senior level, commensurate with the successful candidate’s experience and qualifications.
 
Who we are and what we’re about:
KU Endowment is an independent, nonprofit organization and the official fundraising foundation for the University of Kansas.  We partner with donors in providing philanthropic support to build a greater KU.

As an employee of KU Endowment, you’ll witness firsthand the power of our donors’ generosity.  You will join a talented and fun group of people who are inspired to help KU through the support of loyal alumni and friends.  This support fuels excellence, enabling students and faculty to develop innovative programs and research that distinguish the university.  We connect the philanthropic passions of donors with the needs of students, faculty and programs – and everyone benefits.

People are engaged. Purpose is ignited.  Lives are changed.
 
What we are looking for:
Administrative support position provides assistance to multiple KU Endowment fundraising staff members in the Development Department.  Prepares correspondence, maintains files, prepares reports, coordinates calendars, sets meetings, handles travel arrangements, processes expense vouchers, creates mass mailings, and assists with information requests.  Handles sensitive and confidential information while adhering to KU Endowment’s guidelines for maintaining privacy.
 
The individual in this position is expected to embrace KU Endowment’s stated core values – passion for KU, partnership with donors, perpetual support for KU, and a people-centered approach – and demonstrate support for them through professional interactions and activities.
 
What’s a typical day look like?

  • Provides administrative support to multiple professional development staff.  Prioritizes projects and deadlines; juggles multiple tasks; and asks for assistance from other administrative support staff, when necessary. 
 
  • Coordinates calendars, arranges appointments, makes reservations, sets meetings, and handles travel arrangements.  Processes travel expense reimbursements, documents business expenses, and transcribes/enters donor contact reports. 
 
  • Drafts correspondence and gift acknowledgement letters.  Prepares mass mailings. Prepares forms to help process donor gifts. 
 
  • Prepares or runs accounting and donor-related reports (giving history, fund transactions, donor information, and proposals).  Searches databases, retrieves information, and prepares reports, sometimes involving researching, analyzing and compiling non-standardized data or information of a complex nature. 
 
  • Prepares, organizes, and maintains appropriate files for each constituency area.
 
  • Assists KU Endowment staff, donors, and KU departments with requests for information.
 
  • Follows KU Endowment policies and procedures.
 
  • Provides assistance with events and donor recognition programs for the University.
 
  • Performs other work as directed or required.
 
What’s required to be considered:
  • Training and experience should be the equivalent of that normally received by graduation from high school with courses in word processing and office administration. 
  • Development Assistant requires one to three years of administrative support experience with considerable skill in word processing and common computer systems (Word, Excel and Outlook), or equivalent. 
  • Development Administrator requires three to five years of administrative support experience.
  • Database experience preferred. 
  • Must have experience with office practices and procedures and be proficient in English, grammar, spelling, punctuation, and basic math (including some statistics).
  • Ability to organize, plan, and set priorities with minimal supervision and participate as part of a team. 
  • Must exhibit strong interpersonal communication skills and the ability to establish and maintain effective working relationships inside and outside the Association.
  •  Ability to adapt to new procedures and technological advancements.  Attention to detail is required and the ability to exercise good judgment in making decisions.
What separates the best from the rest?
  • Experience in data analysis for a non-profit organization
  • Team work skills
  • Excellent verbal and written communication
  • Creative problem solving  
Our commitment to DEI:
At KU Endowment, we recognize that we best achieve our mission of building a greater University of Kansas by embracing diversity, equity and inclusion. We are committed to cultivating a people-centered environment that is welcoming to the spectrum of differences among us in an atmosphere of respect and fairness. Accordingly, our staff, Board of Trustees, volunteers and donors will work together to create a more representative, equitable and inclusive KU Endowment.
 
We’ve got you covered:
KU Endowment offers a competitive salary with an excellent benefit package including:
  • Health, dental, and vision insurance
  • 401(k) and Roth 401(k) matching program
  • Pension plan
  • Section 125 flexible benefits
  • Generous paid leave including holidays, personal and sick leave
  • Volunteer and community engagement opportunities
  • Paid Parental Leave
  • Life, AD&D, short- and long-term disability insurance
  • LegalShield & IDShield protection
  • KU tuition reimbursement
  • Free parking
Sounds good, right?  What’s next?
Please include your resume and cover letter when applying for the position.
 
Review of applications begins immediately and continues until the position is filled.  Because of the sensitive nature of KU Endowment business and the importance of our reputation with donors, KU Endowment conducts a comprehensive review of applicants.  By submitting your application, you authorize us to conduct reference checks and a review of available public information.  Employment is contingent upon background and reference checks that KU Endowment finds acceptable.

Job Type: Full Time