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Office Specialist

Posted: 07/02/2024

K- State Olathe ( is seeking qualified applicants for an Office Specialist. This position will act as the first point of contact for guests, visitors, and clients; greeting and answering questions upon their arrival on campus. The Office Specialist answers incoming calls, transferring or relaying messages to the appropriate parties. Additional responsibilities include providing administrative support to team members including data entry, assembling meeting materials, and other clerical duties as required.
Responsibilities include:

Provide administrative support for the following teams, but not limited to:  Professional Development, Academic Programs, Fiscal Services, Communications and Marketing, and the Community Building Committee. 

  • Assemble packets, meeting materials, and gift bags for professional development sessions and on-campus events.
  • Prepare name tags for event attendees.
  • Prepare labels for files and filing systems.
  • Assist with gathering items for presentations.
  • Research and prepare spreadsheets of names and emails of contacts for engagement (data entry)
  • Prepare reports with the information provided, demonstrating discretion and judgement as appropriate.
  • Update and evaluate data for documents and spreadsheets.
  • Organize and maintain files/records.
  • Sort and distribute documents.
  • Other clerical work as needed.
Greet guests, clients, and visitors upon arrival as the first point of contact.
  • Direct and/or escort guests and clients to proper meeting locations or individuals.
  • Answer and forward phone calls to appropriate individuals.
  • Take messages and relay information to proper individuals.
  • Answer questions, distribute brochures or cards to guests and clients.
  • Answer questions and assist internal team members.
  • Field customer complaints or issues and forward to the appropriate parties. 
Develop working relationships with delivery, postal, and various service drivers.
  • Handle outgoing scheduled pick-up of mail/packages.
  • Sort and distribute internal and external mail/packages.
The Office Specialist position is full-time, non-exempt (hourly) and benefits eligible.

Why Join Us:
Kansas State University’s Olathe campus was launched in April 2011 and is the third and newest campus in the university’s system. The campus is located in Johnson County and the Greater Kansas City metro area. The campus is a strategic partner of the Johnson County Education and Research Triangle, which was created in 2008 when residents invested in the county's future by voting for a one-eighth cent sales tax. The proceeds from this tax generate more than $20 million a year to fund higher education through a unique partnership among Johnson County, the University of Kansas, and Kansas State University.
K-State Olathe provides a unique work culture that offers a variety of professional development opportunities and a community building committee to organize campus wide activities that have included social gatherings, service opportunities and team building workshops. Professional development opportunities on campus and in the community that employees regularly participate in are employee tuition assistance for academic programs, on campus lunch and learns, professional development workshops on campus, Leadership Olathe, and various regional Chamber activities.
Kansas State University offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, paid time off – vacation, sick, and holidays. To see what benefits are available, please visit:

We Support Diversity and Inclusion:
Kansas State University embraces diversity and inclusion. The university actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others. The University is dedicated to promoting the Principles of Community.

Worksite Options:
This position is required to be performed on-site. Work is performed on employer premises or designated assignment location.
What You’ll Need to Succeed:
Minimum Qualifications:
  • Six months of relevant experience.
Preferred Qualifications:
  • High school education or GED
  • Effective customer service skills
  • Effective written and verbal communication skills
  • Proficient in Microsoft skills, email and related business and communication tools
  • Thorough attention to detail.
  • Ability to work independently and as part of a team.
Other Requirements:
  • Applicants must be currently authorized to work in the United States at the time of employment.
How to Apply:
Applicants must provide a cover letter, resume, and current contact information for three current professional references.
Application materials must be submitted online to be considered.
For question regarding the position, please contact Rebecca Emry, Executive Associate to the Dean and CEO, at (913.307.7304)
For questions regarding the recruitment process, please contact Roberta Robinson, Human Resources Manager, at (913.307.7316).

Screening of Applications Begins:
Begins July 12, 2024 and continues until position is filled.
Anticipated Hiring Pay Range: $16.52 - $19.00/hour
Equal Employment Opportunity:
Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.
Background Screening Statement:
In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.


Job Type: Full Time

Salary Range: $30,000 - 49,999