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Program Coordinator, Grant Professional

Posted: 02/12/2024

Program Coordinator – Grant Professional is responsible for having a technical understanding of project planning and deployment for energy conserving technologies and methods; organizing and coordinating project activities; tracking and reporting progress for various grant activities; preparing reports to grantor agencies; and implementing and monitoring program activities and expenditures.  The position acts as coordinator for project-based activities, which may include development of an EV charging station deployment program in under-served markets, or other exciting challenges.  The position requires the ability to work with contractors and consultants, community organizations, MEC staff and others to ensure the programs are meeting the needs of the community and the expectations of grantor agencies. 

Duration and Category
We will hire an entry-level coordinator or senior coordinator, depending on experience.

  • Program Coordinator: Regular Full-time; Nonexempt
  • Senior Program Coordinator: Regular Full-time; Exempt
Supervisory Responsibilities                                            
This job may have occasional supervisory responsibilities over program interns.

Essential Duties
  1. Contract Compliance Support:  Assist sub awardees with understanding and achieving their contractual obligations.  Perform direct project reporting and tracking of various programmatic and financial data for assigned projects.
  2. Community Engagement Support: Engage with community development and grassroots agencies, including assisting sub awardees with executing community engagement.
  3. Meeting and Event Coordination: Coordinate and present at meetings, workshops, and assist with large scale events for the program.  Work on event design, guest scheduling, logistical details, promotion, and execution.
  4. Relationship Management: Develop and maintain collegial relationships with stakeholders and service recipients.  Work with staff to maintain and utilize an informative database of stakeholders and project partners.
  5. Program Support: Assist with efficient execution of the program, assist partners and stakeholders needing support.  Assist with funding opportunities to sustain the program and this position long term.
  6. Team Contributor: Collaborate, support, mentor, train, and contribute positively to the work environment of a small, collegial non-profit organization.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience   
A bachelor’s or master’s degree in a relevant discipline and/or equivalent years of experience. One to three years of successful and progressively responsible related work experience. Experience in or demonstrated understanding of sustainable transportation, building performance, urban/rural/regional planning, and/or federal project management.  Knowledge and experience with federal grants. The position requires a valid driver’s license.
Skills and Competencies
Leadership Skills
Must be a self-starter, able to work independently and with other staff and the community toward common goals and demonstrate a respect for others and their ideas.
Community Engagement
Knowledge and experience forming and maintaining strategic partnerships with community organizations, as MEC strives to meet the needs of our community with the highest degree of integrity. Knowledge and experience with community outreach and engagement, especially under-served populations.
Project Management Skills
Organizational skills and strong project coordination skills necessary to manage multiple ongoing individual and team tasks and adhere to deadlines. Complete tasks on time or notifies appropriate person with an alternate plan. Ability to work autonomously and keep commitments and manage competing demands. Knowledge or experience with implementing projects and tracking progress.
Industry Knowledge and Proficiency
Experience and/or demonstrated ability to analyze and interpret datasets in context.
Knowledge or ability to learn about technologies and strategies related to 1) electric vehicles and charging stations, 2) alternative fuels.
Understanding of or ability to learn the technical and political background behind Kansas and Missouri’s responses to sus
tainability and/or technology electrification, including knowledge of policy implementation on a local level.
Language Skills                                                      
Excellent listening skills. Ability to synthesize and communicate technical information clearly and concisely to diverse audiences with limited use of jargon. Ability to manage diverse constituencies; excellent communication skills (including ability to prepare correspondence to stakeholders). Show respect and sensitivity for cultural differences.  Proficiency in a language other than English, preferably Spanish, a plus.
Reasoning Ability                                                  
Ability to carry out detailed written and/or oral instructions, deal with problems involving several concrete variables, multi-task, and adapt to changes in the work environment. Change approach or method to best fit the situation. Able to work through frequent change, delays, or unexpected events.
Computer Skills                                                     
Strong knowledge of the Microsoft Office 365 Suite. Experience using information systems to store data for project management. Proficiency with Internet functionality. Knowledge of geographic information systems (GIS) is preferred.

Work Environment
MEC offers teleworking options, as appropriate for the work duties and at the discretion of supervisors. Most work for this position may be completed remotely. Some in-person meetings, and office time are required. The position requires limited travel.
The noise level in the office environment may be moderate due to open work areas, staff phone calls and conversations. However, alternate working space is available throughout the coworking facility to use as desired.
Salary and Benefits
Program Coordinator annual salary range: $42,000 - $48,000
Senior Program Coordinator annual salary range: $49,000 - $55,000

Eligible to Receive Benefits: All
  • Flexible scheduling and teleworking
  • 24/7 access to Plexpod coworking space, including gym
  • Professional development opportunities
  • Work-Life Balance programs: Opportunity for unpaid leave for volunteerism.
  • Stipend to support personal mobile phone use
Eligible to Receive Benefits: Full-time Only
  • Paid vacation Leave, paid sick leave, and paid holidays
  • Group health, dental, vision
  • Free life insurance
  • Work-Life Balance programs (additional): paid jury leave, bereavement leave, etc.

Job Type: Full Time

Salary Range: $30,000 - 49,999,$50,000 - 74,999