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Contractor for Grant Services (including prospect research, writing of grant proposals, and grant reporting)

Good Samaritan Project
Job Description

Request for Proposals
The purpose of this RFP is to retain a consultant, firm, or organization to provide grant services, including prospect research, writing of grant proposals, and grant reporting, for Good Samaritan Project (GSP) from April 1, 2019 through December 31, 2019 (the end of the current fiscal year) with the potential to renew the agreement and continue working during the next fiscal year (1/1/2020- 12/31/2020). The selected individual/ firm will be expected to possess a full range of professional services, preferably with experience in similar-sized nonprofit organizations with demonstrated success in securing funding.
This document offers background about GSP, the Scope of Work, and the Submission Requirements as related to this specific RFP response. The response is due by 4:00 pm on March 22, 2019. Incomplete proposals or those received after the deadline will not be considered.
About GSP:
GSP has been at the forefront of HIV services since 1984. As Kansas City's longest-running HIV/AIDS organization, GSP provides medical case management to people living with HIV/AIDS, providing them mental health counseling, as well as engaging the community in prevention and education services. As treatment for HIV has changed, so have our services, keeping us at the forefront of HIV services in Kansas City area. We help clients access the full range of services needed for optimal health while putting them at the center of their care decisions. In the 1980’s/1990’s, an AIDS diagnosis was a death sentence. Today, for most people living with HIV/AIDS, it is a manageable, though a challenging and chronic condition. The goal for those with HIV/AIDS is viral suppression. Once achieved, they will enjoy better health, utilize fewer healthcare services, and enjoy improved quality of life. GSP provides case management services to one-in-four people living with HIV in the Kansas City region – helping them to acquire health insurance, navigate the health system, and connect with medical and supportive services at GSP and across the region. And as we strive to keep clients engaged in care, we provide free, on-demand screenings for HIV and other STIs at GSP and throughout the region, as well as educational outreach and prevention activities.
GSP moved our primary location to 5008 Prospect Avenue in late-December, 2018. This particular location places GSP in very close proximity to where some of the greatest unmet social and health needs are in our community.  64130, where GSP is located, is one of the two zip codes in this area with the highest incidence/ prevalence of HIV and also the lowest life expectancy; this location places GSP at the epidemiological center of HIV epidemic in the Kansas City Transitional Grant Area.
Scope of Work:
GSP seeks a contractor (sole proprietor or firms welcome) with a proven track record for identifying, writing, submitting, and securing grants ranging from $2,000 - $250,000 (and above) from corporate and foundation funders for nonprofits working in a nonprofit, social service setting. Expertise with government contracts and grants a plus.
Highlights for Deliverables include those listed in the section immediately below. See number 3 under Submission Requirements for additional deliverables:

  1. Meeting with GSP representative(s) to affirm scope, identify priorities, create work plan, and confirm deliverables.

  2. Scheduling and conducting a review of relevant organization documents including the fundraising plan, grants matrix, previous select grants, and other organizational documents at the discretion of GSP.

  3. Producing a series of specific LOI’s and full proposals with deadlines May through August.

  4. Working in tandem with Director of Development and other staff to ensure that matrix/calendar of application and reporting deadlines reflects all activity.

  5. Providing consulting as requested within timeframe.

Submission Requirements:
Proposals are due by 4:00 pm on Friday, March 22, 2019, and should be submitted as follows:
A .pdf file of your proposal response and an additional .pdf file writing sample should be sent to and addressed as follows:
Brian Williams
Director of Development Good Samaritan Project
5008 Prospect Ave.
KC, MO 64130
The .pdf file should include the following components: a response to the following questions (no longer than five single space pages in 12 point font) and an additional .pdf of one relevant writing sample:

  1. Organization Description: Brief history, summary of your firm and expertise, and your social media handles.

  2. Demonstrated Expertise: Speak to your grant writing expertise including addressing specifically whether or not you have successfully secured funding for HIV/ AIDS services and/ or culturally specific services.  Also, speak to your success rate.

  3. Deliverables: The deliverables for this engagement include the following items:

  1. Comprehensive review of current grants (and reports) calendar.

  2. Successful submission of upcoming LOI’s and full proposals beginning May 1.

  3. Research and recommend at least 6 new funding sources during the engagement.

  1. Budget including Proposed Cost: Provide a project-based cost not to exceed two thousand ($2000.00) dollars per monthly billing as a retainer along without prior written agreement. Include a detailed narrative description of what is included in this cost.

  2. References: Proposals should include at least three references that include:

  1. A successful client / contractor relationship (two or more years in duration) with grant writing as the core service. Please provide contact information for your reference at the organization.

  2. A recent (within the last 12 months) client/ contractor relationship. Please provide contact information for your reference at the organization.

By submitting a response to the published RFP, the firm/ individual authorizes GSP to contact references to evaluate the firm’s/ individual’s qualifications for this project.
Evaluation Criteria:
All proposals will be evaluated based on the following key criteria:

  1. Performance capability—the extent to which the proposal demonstrates the individual’s/ firm’s ability to provide the depth and breadth of experience, skills, knowledge and creativity generally required by this project, including experience with nonprofits of a similar size.

  2. Familiarity with HIV/AIDS and LGBTQ services and related areas.

  3. Understanding of and commitment to the Good Samaritan Project mission and strategic objectives.

  4. Completeness and quality of response which includes the thoroughness and concern for quality in your response.

  5. Budget including proposed cost.

  6. References.

  7. Preference will also be given to firms/ individuals that are members of the Association of Fundraising Professionals and/ or Grant Professionals Association.

Finalists may be invited to interview with the CEO and the Director of Development at GSP and potentially other staff.
Schedule for Selection Process
3/22/19: Applications due
3/25/19: First review
3/28/19: Interviews
4/1/19: Finalist announced
4/3/19: Follow-up with finalist
4/8/19: Work commences (potentially sooner as is feasible)
Good Samaritan Project plans to select a contractor and award a contract on or before      April 4, 2019. The selected contractor and Good Samaritan Project will then mutually discuss and refine the scope of work for the project and shall negotiate final conditions, compensation, and performance schedule for the subsequent contract to be executed.
Terms and Conditions
The successful contractor may be awarded a professional services contract for a set duration to provide the services identified in this RFP.
The issuance of this RFP does not commit Good Samaritan Project to award a contract to any of the respondents or to pay any costs incurred in the preparation of proposals responding to the RFP.

Contact Information