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Information Technology Manager (Fixed-Term)

Planned Parenthood Great Plains
Job Description
Job Title:                    Information Technology Manager (Fixed-term)
Department:               Information Technology
Reports To:                Vice President of Operations
FLSA Status:             Exempt
EEO Classification: Mid-level Managers
 

 

JOB SUMMARY

Assumes responsibility for the overall planning, organization and execution of all Planned Parenthood Great Plains (PPGP) IT functions, including oversight of IT staff members.
 
The Information Technology Manager is responsible for the entire information technology and communication platform of Planned Parenthood Great Plains. The responsibilities include, but are not limited to: Supervision of IT staff; budgeting and maintaining capital and operating expenditures; hardware and software selection, installation, configuration and management of complex network, application and voice systems. 
 
This full-time position is on a fixed-term contract basis from March 2019 to March 2020. The selected candidate will be entitled to participate in PPGP’s benefits.
 
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ESSENTIAL DUTIES AND RESPONSIBILITIES
Manages and oversees all IT planning, implementation and maintenance processes including: network configuration, system applications, training, systems maintenance and recovery, back-up, security, new system implementations and interfaces.
 
Serves as PPGP’s HIPAA Security Officer with responsibility for ongoing management of information security policies, procedures, and technical systems in order to maintain the confidentiality, integrity, and availability of all organizational healthcare information systems.
 
Responsible for all computers, printers, networks, telecommunication systems, applications and databases across the affiliate, including the physical and logical infrastructure to support application delivery services.
 
Devises and establishes IT policies and systems to support the implementation of strategies set in the organization’s strategic plan.
 
Coordinates and works collaboratively with IT staff to provide support and meet end user requirements for internal and external customers.
 
Responsible for technical architecture, vendor relationships, purchase and acquisition, technical security, technical operations and all activities in support of effective technical operations.
 
Has the ability to learn and adapt to new technologies quickly and communicate these support requirements to the IS leadership and support teams. This position requires both hands-on technical support and management of staff.
 
Assists in building relationships with vendors and creating cost-efficient contracts.
 
Maintains confidentiality of all PPGP information, patient nonpublic personal information (NPI) and personal health information (PHI), as well as records directly or indirectly identifying any person currently or formerly receiving services from PPGP.  Complies with PPGP confidentiality policies and procedures.
 
Believes in PPGP’s Mission and Vision and strives to carry them out in job responsibilities.  Supports the organization’s mission of: Upholding the standard for providing high quality sexual and reproductive health care. Providing education that promotes informed proud and authentic sexuality. Changing the culture through proactive advocacy to ensure equality in reproductive and sexual decision making.
 
Accepts and uses supervision, direction and consultation to maximize available resources in the completion of work duties.
 
Additional responsibilities will be assigned as needed to maintain and improve effective functioning of the department and to advance the mission of the organization.
 
All job responsibilities will be carried out under the direction of agency policies and procedures.
 
 
 
Required Knowledge Skills and Experience

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required.
 
Bachelor’s degree and demonstrated ability in computer science, information systems, or a related field. Three to five years in senior technology position and supervisory experience required. Priority given to candidates with healthcare IT experience.
 
 
Individual must:
  • Demonstrate proficiency with Microsoft Office applications including Word, Excel, PowerPoint, Outlook.
  • Work successfully within team environment and collaborate with other professional staff.
  • Effectively present information to groups and individuals through verbal and written formats.
  • Develop and implement programs and policies; exercise good judgment in developing and following policies and procedures and in conducting PPGP’s business.
  • Demonstrate the ability to recognize, understand, accept and appreciate the value of workplace diversity; respect the practices, values, and points of view of other individuals and groups. Be able to communicate with a diverse group of staff from various professional backgrounds.
  • Demonstrate ability to exercise independent judgment in the performance of job assignments, within scope of practice.  Make decisions, problem solve, multi-task and set priorities.
  • Maintain knowledge of equipment operation and maintenance.
  • Demonstrate flexibility with unexpected priority changes and maintain composure under stress.
  • Serve as a positive ambassador for the Information Technology department.
  • Maintain confidentiality of all patient, personnel, and PPGP information.
  • Demonstrate self-motivation and ability to work independently within a fast paced office.
  • Possess superior organizational skills needed with ability to multi-task and prioritize commitments. 
  • Maintain ability to work flexible hours, including Saturdays and evenings.
  • Travel to all parts of the facility and throughout the affiliate network including Arkansas, Kansas, Missouri and Oklahoma.
  • Effectively support and carry out PPGP’s mission.
  • Maintain good heath as verified by physical exam and TB testing.
 
 
Preferred Qualifications
Understanding of SQL language and database.  Prior experience with Powershell scripting.
 
 
LANGUAGE SKILLS
Ability to read, analyze, and interpret common technical journals. Ability to respond to common inquiries or complaints from staff, regulatory agencies, or members of the business community.  Ability to effectively present information to management, public groups, and/or boards of directors.
 
 
MATHEMATICAL SKILLS
Ability to work with mathematical concepts such as fractions, percentages, ratios, and proportions to apply to practical situations.
 
 
REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
 
 
REPORTING RELATIONSHIPS AND PRINCIPAL CONTACTS
Reports to the Vice President of Operations.  Principal contacts include other PPGP staff, Senior Leadership team, Information Technology staff from other Planned Parenthood affiliates, Vendors, and professional contacts in the Information Technology community.
 
 
SUPERVISORY RESPONSIBILITY
Supervises the IT Network Infrastructure Specialist, EMR Specialist, IT Systems Administrator, IT Helpdesk Technician, and others assigned by the Vice President of Operations.
 
 
Americans with Disability Specifications
 
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk and use hands to finger, handle, or feel. The employee is occasionally required to sit; reach with hands and arms; stoop, kneel, crouch, or crawl and taste or smell. The employee must occasionally lift and/or move materials that may weigh up to 40 pounds and occasionally, with assistance, lift and/or move more than 100 pounds.  Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.
 
Work Environment
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
  • Work is performed inside and outside the facility and throughout the service delivery area
  • Evening and weekend work is required.
  • Use of hands and fingers involved in work which is preformed through the extensive use of computer systems, email, phone and fax machines, copiers and scanners.
  • Handwritten paperwork may be performed.
  • Must operate various input/output devices including keyboard and computer mouse.
  • Employee is required to sit and stand for extended periods of time with prolonged exposure to computer monitors
  • The noise level in the work environment is usually moderate.
  • This position carries some level of exposure to conflict and/or antagonism by those opposed to the mission of PPGP.
  • While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts; fumes and airborne particles; toxic substances.
 
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