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Operations Manager

Posted: 01/12/2022

Position: Operations Manager 

Resumes considered on a rolling basis, priority to resumes received by Feb. 2, 2022


About MOVE and MOVE Action

The Missouri Organizing and Voter Engagement Collaborative (MOVE) is a nonpartisan hub providing strategic and technical support for grassroots organizing groups committed to voter engagement. MOVE’s role is behind-the-scenes, supporting existing movement organizations in developing and executing strategic integrated voter engagement plans. In doing so, MOVE coordinates the largest volunteer-led 501c3 integrated voter engagement program in Missouri. 


Missouri Organizing and Voter Engagement Action (MOVE Action) fills one of the most significant gaps in Missouri’s progressive movement – providing a c4 data hub and coordinating backbone for organizations committed to 1) winning on major progressive campaigns in any given cycle and 2) building long-haul power towards political transformation in Missouri. Working through member organizations, we are building independent political power that drives integrated voter engagement programs across strategic regions and constituencies in Missouri to win on progressive ballot issues and priority campaigns.


This role will support both organizations. 


About the Position

The Operations Manager provides a critical backbone to support the success of MOVE and MOVE Action in our mission.  The Operations Manager is responsible for overseeing financials to meet legal and accounting guidelines/recommendations; providing support to Executive Director and Development and Operations Director in administrative, development, and operations tasks; and providing support to team members on organizational events. 

This position will support both the Operations and Development teams in providing critical capacity around our human resources, administrative, and fundraising work. Administrative experience is a plus! 

Core Responsibilities


Operations Backbone 

  • Registration and logistics management for both online and in person events  

  • Support staff hiring, onboarding, and offboarding processes

  • Assist Executive Director in Board communications and meeting logistics

  • Follow all legal and ethics tracking and reporting requirements for 501c3 and 501c4 operations

  • Answer phone and transfer calls/relay messages

  • Manage staff timesheets and liaison to bookkeeper

  • Manage/update list of organizational contacts (member groups, vendors)

  • Book travel and accommodations and provide logistical support for staff travel

  • Provide basic technology support to our staff team, and oversee staff team’s tech safety and security

  • Purchase office equipment and technology for team members as needed

  • Manage email and slack accounts for organization and staff members


Financials Support

  • Manage and support various internal tracking systems

  • Management of invoicing in collaboration with our bookkeeper

  • Regrants management 

  • Debit and credit card reconciliation  

  • Support audit and 990 prep

  • Assist in relationship management with funders, e.g. thank you notes

  • Editing grant proposals and reports as requested

  • Help maintain grants management database 



The following encompasses many of the skills and experiences we consider useful for the Operations Manager role:

  • A belief in democracy and civic engagement as vehicles for change, demonstrated values that uphold equity and justice for all people, a commitment to confront systemic problems, and a hopeful attitude that things can get better if we try to make them better.

  • An eagerness to apply operations and development skills, and grow professionally in these areas

  • Strong organizational and time management skills

  • Strong verbal and written communication skills

  • Strong interpersonal skills and emotional intelligence

  • An ability to multitask and prioritize daily activities to meet competing deadlines

  • Sound judgment and problem-solving skills

  • Strong sense of ownership and resilience, including an ability to plan ahead and find alternative paths, when needed, to get to the finish line. 

  • Experience working in coalition with partners, or experience working in diverse communities, particularly in communities of color.

  • Demonstrated commitment to racial and gender equity and record of success working with communities of color, women, low-income people, LGBTQIA individuals, and other historically marginalized communities.

Though not required, we are interested in people with the following experiences (please be sure to note these in your resume and/or cover letter): 

  • Campaign- or nonprofit-related administration/operations and/or fundraising work

  • Any work on political campaigns or in grassroots organizations

  • Basic knowledge of accounting principles and systems

  • Secretarial and editing/proofreading skills

  • Basic knowledge of data management systems including google docs and spreadsheets

  • Technological competency including computers, software, and data security

  • Event planning (in person and online)


Flexible within Missouri; Kansas City or metro St. Louis preferred. Staff has been working remotely due to COVID-19 pandemic; however, offices in Kansas City and metro St. Louis will reopen soon. Some in-state travel required for in-person meetings and events.


This position will report to the Development and Operations Director.


Start date

Ideally, by March 2022. 



Competitive salary based on experience, with a floor of $45,000. Generous benefits package included. This position is in the bargaining unit. Candidates may request to view staff union contract for additional details. This is a full-time, exempt position.

To apply
Please send your cover letter, resume, and references to 

MOVE and MOVE Action believe that a diverse, inclusive staff is a fundamental strength. We’re committed to hiring people of all races, ethnicities, religions, ages, sex, genders, sexual orientations, and gender identities. Black people, indigenous people, people of color, women, LGBTQ individuals, and members of other marginalized groups are strongly encouraged to apply.


Job Type: Full Time

Salary Range: $30,000 - 49,999