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Head Start Health Coordinator

Posted: 10/18/2020

Summary of Position

Provides resources and training/technical assistance to Head Start (HS) partners and clients.  Coordinates health services with community resource agencies, partner staff, and clients to meet HS requirements. Receives, enters, and tracks child health records to ensure compliance with Head Start Program Performance Standards (HSPPS) and state licensing requirements. Completes safe environment assessments at partner sites.  Collaborates with community stakeholders to support the identification of needed resources and training opportunities for staff and clients within the grantee.

To Apply

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Essential Job Results

Collects and enters medical and dental records into the database to determine each child's health status throughout the year.  Also uploads the appropriate documentation to support all health events. 

Ensures accurate and timely recordkeeping and reporting practices. Tracks and assesses program performance and progress towards meeting identified health outcomes, monthly child health targets, and compliance with HSPPS, state well child timelines, and licensing requirements.

Ensures preventative health screenings are performed on infants and toddlers as prescribed by the Kansas Early and Periodic Screening, Diagnostic, and Treatment (EPSDT) schedule. Ensures follow-up on suspect screenings.

Develops strategies to address the health disparities in low income communities, particularly related to common chronic health conditions such as asthma, anemia, and lead exposure.

Determines child health and immunization status through monthly desktop monitoring and child file reviews.

Monitors health program information report (PIR) data at minimum quarterly.  Provides training and technical assistance to partner staff as needed to ensure accuracy and completeness of data. Collaborates with the Head Start Director, Quality Assurance Coordinator, and the HS Health Specialist during annual preparations for submission of the PIR to Office of Head Start.

Provides training and technical assistance to partner staff to build their knowledge, capacity, and understanding of health requirements, child health data, and recordkeeping and reporting systems via multiple modes of communication, including but not limited to, in-person, via telephone, and via email. Encourages two-way communication and individualized staff centered support.

Supports program-wide parent, family, and community engagement efforts. This includes site-based trainings, attendance at community events, and participation in program recruitment initiatives.

Provides training and technical assistance to clients, partners, community resource agencies, and other entities as needed to promote the importance of early intervention, common health trends/disparities, and prevention strategies to support child health outcomes.

Actively seeks community resources and training opportunities to build the capacity of clients and partners to improve health access and outcomes within the grantee.

Completes hearing and vision screenings of all newly enrolled children to meet Early Head Start (EHS) timelines and requirements.  Provides the screening results to partner staff, along with resources and referrals as applicable, to support timely client follow up and early intervention. Evidences screening completion by entering health events and uploading the actual results into ChildPlus.

Completes regularly scheduled announced and unannounced safe environment assessments at partner programs. Enters the findings into the internal monitoring system and collaborates with the Head Start Director and Quality Assurance Coordinator to ensure timely follow up of findings. Addresses immediate health and safety concerns during the assessment and provides training and technical assistance as necessary to support partners in quality improvements.

Collaborates with the Head Start Director and EHS team during the annual revision of health policies, procedures, and training/technical assistance materials. Utilizes community data and child trends to ensure relevance of program health practices.

Maintains inventory of health supplies and resources; completes purchasing process as needed. Collaborates with the Home-Based Manager to schedule the annual calibration of otoacoustic emissions screening machines.

Collaborates with partner staff, clients, and community resource agencies to obtain child medical and dental records. 

Establishes and maintains ongoing positive, constructive working relationships with partners to ensure their compliance with program requirements. 

Confers with public health personnel, other health professionals, community organizations, government agencies, businesses and schools, and other Early Head Start staff regarding medical and dental topics. Collects and disseminates information within the grantee. Collaborates with these entities to achieve continuous quality improvement and excellence in the implementation of HSPPS.

Some evening and weekend work may occasionally be required to complete partner and client education events, attend community resource fairs, and/or for attendance at Parent Committee meetings.



Effectively utilize agency technology to accomplish tasks. (Microsoft Office Suite; Google Mail, Calendar & Drive; program specific software; printers/scanners/fax/phone).

Carries out The Family Conservancy’s Mission: Helping Children & Families Achieve a Lifetime of Success

Supports The Family Conservancy’s Strategic Plan and ensures accountability through successful implementation of assigned objectives where applicable. 

As part of our Performance and Quality Improvement (PQI) process, attends assigned meetings and contributes in a meaningful way.

Maintains confidentiality of all agency information, consumer nonpublic personal information (NPI) and personal health information (PHI), as well as records directly or indirectly identifying any per­son currently or formerly receiving services from The Family Conservancy.

Attends diversity training yearly. Application of knowledge will demonstrate awareness of the wide spectrum of socioeconomic, ethnic, racial and personal lifestyles/cultures found within the service populations. Employees are expected to apply knowledge gained from diversity training to promote inclusion and act in a sensitive, nondiscriminatory, professional manner.

Accepts, uses supervision, direction, consultation to maximize available resources in the completion of work duties.

Additional responsibilities will be assigned as needed to maintain and improve effective functioning of the department and to advance the mission of the organization.

All job responsibilities will be carried out under the direction of agency policies and procedures.


Reporting Relationships and Principal Contacts

Reports to the Head Start Director.  Principal contacts include other agency and Head Start staff, child care partners, children and their parents.  Work involves extensive public contact and includes acting as a liaison with local health department staff, other health professionals, community organizations, government agencies, business and schools.


Supervisory Responsibility

Supervises the HS Health Specialist.


Americans with Disability Specifications

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands and fingers to handle or feel objects, tools or controls; reach with hands and arms; climb stairs; talk and hear.  The employee must occasionally lift and/or move materials that may weigh up to 40 pounds.

Work Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position requires off-site work; individual must have access to transportation. Travel throughout the facility, metropolitan area and counties within the service delivery area is required.

Employment is contingent upon successful clearance of Criminal, Kansas & Missouri Child/Elder Abuse and Neglect, and Sex Offender background investigations.

Occasional weekend and/or evening work may be necessary 

Use of hand and fingers involved in work which is performed through the extensive use of computer systems, email, phone and fax machines. 

Must have manual dexterity and experience to perform handwritten paperwork, recordkeeping, and filing.

Employee is required to sit for extended periods with prolonged exposure to computer monitors. 

Must operate various input/output devices including keyboard and computer “mouse”.

A cubicle within a larger work area may define workspace.

As an employee working with child care providers, must be free from tuberculosis.  


The Family Conservancy is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.



Required Knowledge, Skills and Abilities

Bachelor's Degree in Public Health, Nursing, Health Education, Health Administration, or closely related field.

A minimum of two years relevant work experience in a technical assistance or an administrative capacity required.


Required Competencies & Abilities

Demonstrable proficiency with Google products, such as Docs, Sheets, and Slides and familiarity with e-mail and internet functions.

Excellent interpersonal and communication skills, including the ability to work as part of a team, communicate effectively both orally and in writing, and receive and provide feedback.

Demonstrated high proficiency in subject areas of child health, early intervention, emotional intelligence, and problem solving as well as the ability to prepare comprehensive reports.

Possess the ability to make sound decisions, support multiple programs simultaneously, provide compliance monitoring in a proactive and positive manner.

Possess a flexible attitude and the ability to work independently and collaboratively in a team environment.

Possess accuracy, organizational skills, attention to detail, and the ability to multitask and meet deadlines.

Ability to develop rapport with staff, partners, clients, and community stakeholders.

Ability to display cultural sensitivity and understanding required for collaboration with a diverse group of partners, staff, and families.

Means to travel to all parts of the facility, Early Head Start centers and throughout the community and to make overnight trips;

Ability to prepare canned and custom reports, perform basic business statistical calculations and draw correct inferences from data.

As a visitor in child care settings, must maintain good physical health verified by physician and must be free from tuberculosis

Speak, read, write and understand English to communicate with community members, clients, co-workers and others.

Travel throughout the facility, metropolitan area and counties within the service delivery area is required.


Preferred Knowledge, Skills and Abilities

Master's Degree in Public Health, Nursing, Health Education, Health Administration, or closely related field preferred.

Four years relevant work experience in a technical assistance or an administrative capacity preferred.

Four years prior work experience with Head Start preferred.

Prior experience with data entry preferred.

Prior experience with database management preferred.

Prior experience with Child Plus preferred.

Bilingual fluency in written and oral English/Spanish; English/Arabic or English/Somali preferred.

Prior relevant work experience with low income and diverse populations in a community or other relevant setting preferred.  


Job Type: Full Time