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Volunteer Coordinator

Posted: 01/08/2020

Job Description:    Part-Time Volunteer Manager
Reporting to:         Executive Director
Date:                      1.8.20

 
Key Responsibilities:

 
Administrative & Management
  • Design, implement, manage and coordinate all aspects of Folly Theater’s Volunteer Program
  • Develop, implement and evaluate internal volunteer policies and procedures, including volunteer job descriptions
  • Maintain and develop database of volunteers (DonorPerfect)
  • Create monthly informational newsletter (and volunteer schedule)
  • Track hours for volunteers on weekly basis
  • Set up strategic plan for recruiting and retaining new volunteers
  • Create materials for Volunteer Recruitment, Volunteer Party Invitations and other materials as needed
  • Order supplies as needed for volunteers (flashlights, etc.)
  • Coordinate the cleaning of usher jackets as needed (twice/year)
  • Maintain Usher Closet
  • Attend weekly staff meetings as required
  • Participate in monthly Volunteer Council (team leaders) meetings
Orientation & Training
  • Schedule, prepare for and lead at least 4 volunteer orientations and training sessions with Volunteer Council
  • Schedule one “Re-Training Session” per year for current volunteers who need to refresh their training
  • Update Folly volunteer orientation materials, evacuation plans, etc.
  • Serve as liaison between volunteers and staff
Scheduling
  • Coordinate with Folly Staff on event needs for volunteers (ushers, concessions, office assistance)
  • Schedule teams for events & concession workers
  • Communicate regularly with volunteers and team leaders about needs, via email, phone calls, website, Facebook and monthly newsletter
  • Update & create new Volunteer Calendar with volunteer needs for each performanceEvents
  • Attend all events as needed in order to work with volunteers, including special events (Picnic, Golf, Folly Frolic) Volunteer Recognition
  • Schedule and coordinate Volunteer Recognition event with committee
  • Organize the process of nominating and awarding volunteer honors
  • Acquire prizes for volunteers (for Volunteer Recognition Event)
Other
  • Work with Volunteer Council (VP of events) on planning the annual Volunteer Council/Staff Holiday Party
  • Maintain concession inventory and order product as needed for volunteer concession sales (cookies, coffee, water, sugar, creamer, cups, napkins, etc.)
  • Develop Handbook for Concession Volunteers as per Health Dept regulations, etc.
  • Assist with ticket sales, phones as needed
  • Other tasks as required for position
Qualifications
The following are preferred education, competencies and experience:
  • High energy, enthusiastic, positive and friendly demeanor required
  • Must be extremely organized, detail-oriented and be able to manage multiple projects (and events)
  • Ability to communicate with large groups
  • Experience working in the arts and cultural community helpful, but not required
  • Knowledge of Microsoft Word, Excel and Database Management
Education, Competencies and Experience:
  • A bachelor’s degree
  • Experience managing volunteers (preferably in the arts)
  • Budget management skills
  • Five or more years management experience (preferably arts nonprofit management)
  • Strong organizational skills and abilities
  • Skills to collaborate with and motivate volunteers
  • Strong oral and written communication skills

Job Type: Part Time

Salary Range: $30,000 - 49,999