Finance Accounts Receivable Associate

The Accounts Receivable Associate is responsible for the handling of billing and collections for school districts, First Steps, and private pay clients. This role also supports general accounting functions using financial software to process business transactions. In addition to day-to-day responsibilities, the Associate will contribute to process improvement initiatives that enhance operational efficiency.
Key Competencies

• Strong attention to detail, organization, and analytical thinking

• Effective time and workload management

• Ability to collaborate across departments and contribute to team success

• High level of integrity and professionalism in relationship building

• Strict adherence to confidentiality and data security standards

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prepare, review, and submit accurate invoices for services rendered

• Apply payments to client accounts in a timely and precise manner

• Monitor unpaid balances and work with payors to resolve outstanding issues

• Maintain up-to-date knowledge of billing procedures and agency requirements

• Support monthly and year-end financial close processes by gathering and reporting relevant data

• Organize and maintain records in compliance with internal controls and accounting standards

• Ensure accounting department record retention process.

• Participate in special projects focused on streamlining billing and accounts receivable processes

• Respond to internal and external inquiries related to billing and financial matters

• Conduct collection activities, including follow-up calls and emails

Other duties

• Please note this job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Work environment, hours and compensation

• Position will be scheduled for up to 25 hours per week with the bulk of the hours expected on billing weeks (the last week and first week of each month.)

• Office environment. Hybrid remote work may be considered after successful completion of training and probationary period.

Physical demands

• Sitting, standing, and walking.

• Lifting up to 30 pounds.

• Frequent reaching, stooping, bending, kneeling, and crouching.

Travel required

• Little to none.

Required education and experience

• Minimum of high school diploma or GED

• Self-starter, analytical and problem-solving skills are a must.

• A minimum of 3-5 years prior accounts receivable or bookkeeping experience.

Preferred education and experience

• Associate or bachelor’s degree from an accredited school in the field of accounting or finance.

• Previous nonprofit experience a plus.

Additional eligibility requirements

• Microsoft Office, including Outlook and Excel

• Accounting software like Quickbooks or others preferred