Executive Assistant, Part-time

Since 2019, The Transition Academy (TTA) has worked to meet youth with disabilities and families where they are, help them explore their interests, talents and skills, and connect them to workforce and postsecondary pathways. Our mission is to prepare students with disabilities to transition from high school into meaningful careers through real-world learning and workforce development opportunities. 

The Transition Academy is seeking a highly organized, proactive professional who is excited about providing exceptional administrative support to a growing organization. The Executive Assistant plays a critical role within the organization, serving as the right hand to the CEO.

This hybrid role requires someone who is highly organized, proactive, adaptable, and comfortable taking ownership. Our culture is fast-moving, purpose driven, and supportive to our families. This part-time position of 10-15 hours will be supervised by the CEO.

Key Responsibilities

Executive Support CEO

• Manage and strategically design the CEO’s calendar. 

• Plan and coordinate CEO travel

• Schedule meetings with internal staff, external partners, and stakeholders

• Manage CEO communications, including drafting emails and ensuring timely responses

• Act as a liaison between CEO and finance to ensure processes and documentation are completed

Board Duties

• Create and distribute board agendas and meeting materials

• Coordinate all board meeting logistics (space, food, scheduling, communication)

• Attend board meetings in-person and capture clear, actionable notes

• Manage follow-ups and communication with board members

Event Coordination & Support

• Assist in planning and executing organizational events

• Coordinate logistics including timelines, vendors, materials, and communication

• Support on-site execution (setup, flow, troubleshooting, breakdown)

Desired Qualifications:

• Bachelor's degree in Communications, Business, Non-profit Administration or related. 

• At least 2–4 years of experience as an Executive Assistant or in a similar high-level administrative role, preferably within a non-profit setting. 

• Technical Proficiency: Advanced skills in Google Workspace (Calendar, Drive, Docs, Sheets) and experience with project management tools like Monday.com.

• CRM Expertise: Salesforce or a similar CRM; ability to manage data entry.
   

Salary Range: $20-25/hour for 10-15 hours/weekly

Apply

Join Our Team!

If you want to be part of a dynamic team that works collaboratively to prepare amazing students for employment and overall success after high school, we want you! 

Please send a cover letter and resume to admin@thetransitionacademy.org.