Event and Communications Coordinator- Pediatrics (Reach Out & Read KC)

Event and Communications Coordinator- Pediatrics (Reach Out & Read KC)

Department:
SOM KC Pediatrics (PEDS)
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Reach Out & Read KC

Position Title:
Event and Communications Coordinator- Pediatrics (Reach Out & Read KC)

Job Family Group:
Professional Staff

Job Description Summary:
Since 1997, Read Out and Read Kansas City (ROR-KC) has been providing critical early literacy services to at risk children, ages birth to five, at partnering healthcare clinics throughout the Kansas City metropolitan area. ROR-KC, the only medically-based early literacy program in Kansas City, makes literacy promotion a standard part of pediatric care so children grow up with access to books, engaged parents, and enter school ready to learn. Our offices are located on the KU Medical Center campus in the support services building with a small team and regular volunteers.

The Event and Communications Coordinator will support Reach Out and Read Kansas City's fundraising event planning efforts, communication and marketing efforts and lead the volunteer program (recruiting, onboarding, placing and recognizing volunteers), all of which are critical to our ability to positively impact the community. This will include the planning of two signature events, a few related smaller events and being the liaison for event sponsors. Creating content and managing our social media, website and blog, producing a monthly e-newsletter and coordinating volunteers. The Events and Communication Coordinator will be responsible for creating content and managing our social media accounts, e-newsletters, monitoring and updating the website and main email account and working with the Executive Director for email dissemination of appeal letters. This employee will report to the Executive Director.

Job Description:
Job Duties Outlined
Event Planning and Fundraising

• Responsible for coordinating, fundraising and growing signature events annually.

• Coordinating smaller fundraising campaigns and events, i.e., Giving Tuesday, One Day, One KU, restaurant percentage nights.

• Serve as a communication liaison between ROR-KC and media outlets.

• Recruit and coordinate event committee members/volunteers to assist in planning and executing events. * Committee meetings will take place when it is most convenient for most of the volunteers.

• Connect with event sponsors. Maintain and grow positive relationships with event sponsors.

Manage Marketing and Communications

• Become familiar with ROR-KC's style guide to ensure branding, voice, and the mission are present and consistent across all materials.

• Create content for social media accounts, including Facebook, Twitter, Instagram, and LinkedIn, as well as maintain the ROR-KC blog and website (blogs, posts, videos, create events, etc.)

• Maintain Communications Plan, including;

• Create content for social media accounts (Facebook, YouTube, Twitter, Instagram, and LinkedIn)

• Maintain/update the ROR-KC website regularly (posts, videos, event pages).

• Content and design of e-newsletter.

• Assist the board marketing committee with marketing efforts.

• Schedule meetings and/or interviews with participating families, medical professionals, or volunteers as necessary to develop content.

• Plan and execute the annual parent survey from dissemination to evaluation.

Volunteer Coordination

• Welcome volunteers by email in a timely manner once an inquiry is made to ROR-KC.

• Schedule, train, and place new volunteers.

• Coordinate a volunteer appreciation event annually, in April.

• Communicate volunteer interest and needs with ROR-KC staff to find appropriate volunteer opportunities.

• Enter and maintain volunteer information in database.

• Track and report volunteer information for program-related and grant purposes.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications

Work Experience:

• Four (4) years of relevant experience. Education may be substituted for experience on a year for year basis.

• One (1) year of professional experience in event planning, social media management, public relations, marketing or a writing field.

Preferred Qualifications

Work Experience:

• Two (2) years professional experience in special event planning, social media management, public relations, marketing, fundraising, or a writing field.

• One year of experience with websites and social media posting, designing, blogging, writing and editing.

• Experience in Journalism.

• Experience with Canva, Donor Perfect, and/or One Cause.

• Experience with Graphic Design.

• Experience working with individuals from diverse backgrounds, including various organizational and educational levels.

Skills

• Communication

• Organization

• Attention to detail

• Interpersonal skills

Required Documents

• Resume/CV

• Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:
Regular

Time Type:
Full time

Rate Type:
Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:
$22.66 - $32.85
Minimum
$22.66
Midpoint
$27.75
Maximum
$32.85

Application Instructions:

To learn more and apply online, please visit https://apptrkr.com/6827588 or go to https://careers.kumc.edu/ and search for position number JR009368.

Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.

About KU Medical Center:

The University of Kansas Medical Center’s mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at http://www.kumc.edu/.

Benefits:

KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html

Equal Employment Opportunity Statement

The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination

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