Non-Profit Office Manager

Job Title: Non-Profit Office Manager (Part-time Operations & Financial Coordination)
Hours: 20–25 hours/week
Comp Range: $25–$32/hour, commensurate with experience
Reports to: Chief Executive Officer (CEO)
Benefits: Paid time off, holidays, and professional development opportunities

About Us
Kansas City Friends of Alvin Ailey (KCFAA) uses the power of dance and arts education to transform the lives of young people and strengthen our community. Through programs, performances, and partnerships, we create meaningful impact both in the studio and beyond.

The Opportunity
Kansas City Friends of Alvin Ailey (KCFAA) is seeking a highly organized and detail-oriented Office Manager to oversee daily operations and support financial coordination across the organization. This role partners closely with outsourced accounting and HR teams to ensure accurate, timely financial and operational processes, while maintaining strong internal systems. The ideal candidate is exceptionally organized, comfortable working with financial information, and skilled at aligning people, processes, and communication.

What You’ll Do
Office & Operations Management

• Oversee day-to-day office operations, systems, and administrative workflows
• Maintain organized records, files, and internal documentation
• Support staff with scheduling, logistics, and operational needs
• Serve as a point of contact for vendors and general inquiries

Financial Coordination (with Outsourced Accounting Team)

• Serve as the primary internal liaison to the external accounting/bookkeeping team
• Prepare and submit documentation (receivables, invoices, receipts, coding details) for processing in QuickBooks
• Review financial reports for accuracy and follow up on questions or discrepancies
• Track expenses against budget and support internal reporting needs
• Assist with audit preparation, grant reporting, and finance committee materials

Administrative & HR Support

• Maintain core systems: contracts, vendor files, insurance, compliance docs
• Manage vendor coordination (rent, studios, services, etc.)
• Oversee basic office needs and keep internal operations running smoothly
• Maintain shared organizational files and systems

Coordination & Organizational Support

• Assist leadership with operational projects and planning
• Support logistics for events and internal meetings as needed

 What You Bring

• 2–5 years of experience in office management, operations, or nonprofit administration
• Familiarity with QuickBooks and comfort working with financial data
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and follow through
• Clear communication skills, especially when coordinating across teams
• Ability to work independently and solve problems

Nice to Have

• Experience working with an outsourced accounting or finance team
• Familiarity with nonprofit financial processes, including restricted funds or grant tracking
• Experience supporting audits or financial reporting

Work Environment

• Primarily in-office role
• Occasional evening and weekend work required for performances and events.

 
Why KCFAA
This role is key to keeping KCFAA running smoothly and sustainably. You’ll help bridge operations and finance, ensuring the organization has the structure and information needed to support impactful programs in the community.

How to Apply
KCFAA is an equal opportunity employer and encourages candidates from diverse backgrounds to apply.

Submit your resume and a cover letter, with 3 recommendation contacts, highlighting your experience and interest in the role to KCFAA Careers, careers@kcfaa.org.