Accounting Coordinator Part Time

  About Pharmacy of Grace
Pharmacy of Grace is a stand-alone charitable pharmacy focused on helping uninsured and underinsured individuals afford their medication each and every month. The pharmacy assists patients in accessing medications at a deep discount thanks to generous donors and funders. The unique, high touch, data-oriented program model includes pharmacist-patient counseling and interpretation services.   Since opening its doors in July 2022, the Pharmacy has seen tremendous growth: serving 1,900 patients and filling over 19,000 prescriptions in fiscal year 2024.

Position Summary
The part time Accounting Coordinator  is responsible for financial activities of a pharmacy operation, including recording, processing and reconciling insurance payments using the RX software system.  This position also collaborates with the pharmacy team, the non-profit  staff and the external accounting organization to maintain accurate financial records in accordance with internal controls.
Reports to Vice President Clinical Operations, Pharmacist-in-Charge

Competencies

• Attention to detail and accuracy
• Problem solving and organizational skills to manage multiple tasks
• Trust, integrity, build positive relationships
• Learning mindset
• Adherence to all pharmacy regulations
• Ensure patient privacy and confidentiality as regulated by HIPPA guidelines
• Strong communication skills
• Ability to work independently and meet deadlines

• Record all paper and/or electronic ETF transactions into pharmacy receipt log
• Reconcile insurance payments with Pioneer -Rx system and bank account
• Document and manage all paper checks, including rebates, and compare to processed prescriptions to ensure accuracy
• Address discrepancies with third party vendors for dispute resolution
• Organize and place notices of payments, statements, credits, and memos into shared folders
• Monitor insurance policies
• Assist with the financial management of charitable grants
• Interact with external accounting organization and tax preparer
• Participate in special projects related to improving processes for efficiency and accuracy

• Associate or Bachelors degree in accounting or finance
• Three years experience  with a preference for medical -related accounting
• Experience using Excel, Word, Sharepoint, and QuickBooks Online or similar software helpful