Accounting Manager

Essential Jobs Overview:

Financial Management & Compliance

• Maintain robust accounting policies, procedures, and internal controls

• Ensure compliance with federal/state regulations and GAAP financial reporting and Agency standards

• Oversee all accounting operations, including monthly close process; active participant in understanding and performing all accounting operations

• Manage annual budgeting process and provide variance analysis by engaging the leadership team

• Coordinate external audits and maintaining required licenses/permits

• Oversee Medicaid waiver billing accuracy and compliance; perform monthly and quarterly analysis to ensure compliance and CARF standards; maintain billing spreadsheets for internal and external controls monitoring and forecasting client budgets

• Supervise and train accounting support staff

Accounting Operations

• Manage all aspects of QuickBooks accounting system, including:

  • Review accounts payable and receivable entries using standard QBO reports

  • Oversee cash handling processes and procedures

  • Review and process biweekly payroll and Simple IRA deferrals with coordinating journal entries; includes analysis of payroll to timekeeping system entries and the Agency budget by running Labor Distribution and other reports

  • Monthly close process and journal entries for depreciation and fixed assets

  • Perform bank reconciliations and cash management

  • Integration and analysis of QBO to point-of-sale, donor management, and other systems

  • Fixed asset tracking and depreciation

  • Operating Lease calculations

  • Track projects and establish grant tracking for new grants; NAP audit coordination

• Process and review monthly financial reporting for:

  • Executive Director, Directors and Department Managers

  • Finance Committee and Board of Directors

  • Grant requirements and special projects as needed

• Annual Audit and 990 monthly preparations. Manage relationship with external auditors and regulatory bodies

  • GAAP audit

  • CARF accreditation

  • Be able to use systems such as Suralink to upload and download documentation

• Proficient in basic Microsoft Excel functions required, including:

  • Creating and maintaining spreadsheets for financial tracking and reporting

  • Working with simple formulas and basic calculations

  • Formatting data for readability and presentation

  • Sorting and filtering data

  • Creating and interpreting basic charts and graphs

Revenue & Treasury Management

• Oversee donation/grant processing, budgets and tracking

• Monitor and reconcile revenue streams (monthly market sales, special events, grants)

• Complete accounting tasks related to TFH investment portfolio including brokerage accounts, CDs, stock donations with Finance Committee oversight

• Research, implement and maintain credit card processing systems related to expense reporting automation (Expensify for example)

• Supervise cash handling procedures and internal controls

Payroll & Benefits Administration

• Oversee and process biweekly payroll with Lever1/ payroll provider

• Work with HR/ED on researching and establishing salary banding

• Ensure employee benefit programs and deductions are accurate 

• Process Edward Jones retirement contributions

• Analyze and administer accounting functions related to health insurance and other benefit programs

• Assist Executive Director in reviewing PEO benefit options 

• Work with the Administrative Manager and PEO to roll out benefits to staff during open enrollment

• Maintain accurate cost allocations by department and program

Technology Systems & Process Improvement

• Analyze, maintain and implement new and existing financial software integrations for:

  • CIMOR (Client Information Management and Outcome Reporting) / Missouri Buys

  • Lightspeed POS

  • Salesforce

  • GiveSmart

  • Credit card processing systems such as Square and Expensify

• Develop automated solutions for financial reporting and analysis

• Maintain documentation of all financial processes and procedures

• Liaison with Ideolity, the technology IT services provider

Property & Risk Management

• Assist the Executive Director with overseeing facility leases and property maintenance

• Prepare and monitor capital budgets with the Leadership team

• Assist Executive Director in reviewing and selecting insurance policies (liability, E&O, D&O, umbrella, auto)

• Manage risk assessment and mitigation strategies

Competencies:

• Advanced knowledge of non-profit accounting principles and GAAP

• Strong financial analysis and strategic planning capabilities

• Excellence in budgeting, forecasting, and variance analysis

• Possesses fundamental technical aptitude necessary to learn and adapt to new financial systems and digital tools as required for effective management of accounting operations

• Advanced experience with QuickBooks Online and financial software integration

• Proficient in basic Microsoft Excel skills, including spreadsheet creation, simple formulas, and data formatting for financial tracking and reporting

• Superior verbal and written communication skills

• Strong leadership and staff development abilities

• Excellent project management and organizational skills

• Detail-oriented with strong problem-solving abilities

• Ability to maintain strict confidentiality and handle sensitive information

• Proficiency in data analysis and financial modeling

• Experience with government funding and grant management

• Ability to plan and prioritize in order to meet deadlines.

• Possess self-motivation, initiative and strong time management skills and the ability to work independently.

• Is flexible, reliable and dependable.

• Able to manage and embrace change, look for ways to improve their own performance and accept feedback.

Supervisory Responsibility:

Responsible for the supervision, management and professional development of accounting support staff. 

Work Environment:

This position operates primarily in a professional office environment with occasional community presence. Regular use of standard office equipment required.  May be exposed to blood borne pathogens and/or infectious diseases.

Physical Demands:

• Regular periods of sitting with occasional walking and standing

• Ability to lift up to 40 pounds

• May require occasional stooping, kneeling, bending, and/or climbing stairs

• Regular computer use and screen time

• Clear verbal communication abilities

Position Type/Expected Hours of Work:

• Full-time, exempt.

• Requiring attendance at monthly board meetings and special events outside of standard business hours.

Travel:  

• Regular travel between TFH locations and within the community required.

• Must have reliable transportation.

Required Education and Experience:

• Bachelor’s Degree in Accounting, Finance, or related field

• Minimum of 5 years accounting experience.

• Demonstrated proficiency with Quickbooks

• Demonstrated proficiency in Microsoft Excel spreadsheets

• Experience with financial reporting and analysis

• Knowledge of non-profit accounting principles

Preferred Education and Experience

• Non-profit accounting experience including grant management

• Experience with Medicaid billing and compliance

• Background in system integration and automation

• Experience with the Google platform

Work Authorizations:

• All employees must complete 1-9 Employment Eligibility Verification.

Background Checks or Licensing Requirements:

• Background check including fingerprinting

• Credit check

• Drug Screening

• Education verification

• Reference check

• Driver’s License and proof of insurance

AAP/EEO Statement:

The Farmer’s House (TFH) is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. TFH prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. TFH conforms to the spirit as well as to the letter of all applicable laws and regulations.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.