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Staff Accountant
Full-Time Staff Accountant Job Description
Alpha Phi Omega National Service Fraternity (501c3)
Full-time, 37.5 hours per week
South Kansas City, Missouri
BENEFIT SNAPSHOT
- Salary Range: $57,000 - $61,000
- Paid Time Off starting at 12 days per year (increases with tenure)
- 11 Paid Holidays annually
- Paid 2-Hour Appointments
- Appointments (i.e. dentist, dmv, vet, etc.) that are no more than two hours are provided with pay and without deducting PTO for team members, up to three per month.
- Employer-paid medical insurance
- Employee-paid access to vision, dental, flexible savings account and 403(b) retirement plan
- Flexible office hours to support work-life harmony
- Possibility of hybrid work location after 6 months and achievement of agreed-upon performance goals
- Possibility of 5th day free schedule after 6 months and achievement of agreed-upon performance goals
- 5th day free is a 32-hour work week where full-time, salaried team members who are meeting or exceeding the goals and expectations of their position can reduce their required hours from 37.5 to 32 hours while maintaining full pay and benefits. This performance-based benefit reflects our commitment to work-life balance and is earned through demonstrated trust, reliability, and achievement of measurable goals.
POSITION OVERVIEW
We are seeking a dedicated and experienced accounting professional to join our finance team and oversee the financial operations of our non-profit organization. The successful candidate will manage comprehensive accounting functions, ensure financial accuracy and compliance, and provide strategic financial guidance to support Alpha Phi Omega's vision and long-term sustainability.
KEY RESPONSIBILITIES
Financial Planning and Analysis
- Develop and implement financial strategies, policies, and procedures to support the organization's goals and objectives
- Prepare and monitor the annual budget, review financial reports, and ensure accurate and timely financial forecasting and analysis
- Perform balance sheet reconciliations, general journal entries, and provide audit support/management
- Prepare and review financial statements
- Provide financial analysis and recommendations to the executive team and board of directors for informed decision-making
Financial Management and Reporting
- Oversee all financial transactions, including accounts payable/receivable, payroll, and general ledger activities
- Ensure compliance with accounting principles, regulatory requirements, and reporting guidelines
- Prepare and present financial statements, reports, and analysis for management, board, and external stakeholders
- Reconcile SAGE & other software systems, investment reports, bank statements, and Payroll/Benefit reports to various general ledger accounts; investigate and correct discrepancies as needed
- Prepare numerous month-end journal entries and reports from the various SAGE systems
Payroll and Tax Compliance
- Process bi-weekly payroll and PTO management
- Handle payroll processing and related tax compliance
- File quarterly wage earnings reports and 941 filings
- Complete year-end W-2's, W-3's, and 1099's
- Manage monthly and quarterly tax withholdings for state and local jurisdictions
- Process EFTPS payments and maintain compliance with employment laws
Risk Management and Internal Controls
- Establish and maintain effective internal controls to safeguard the organization's assets and ensure compliance with regulations
- Assess and update financial policies and procedures as necessary to minimize risk and maximize financial integrity
- Conduct risk assessments and implement risk mitigation strategies
Additional Responsibilities
- Process accounts payable and receivable
- Manage cash flow and banking relationships
- Handle payroll processing and related tax compliance
- Maintain accurate records of all financial transactions
- Support budget preparation and monitoring
- Mentor and guide the finance assistant in daily operations
- Provide information as needed for third-party audit
- Ensure compliance with accounting principles, regulatory requirements, and reporting guidelines.
- Collaborate with other departments to facilitate cross-functional collaboration and achieve organizational goals
Desired Qualifications
- 2-5 years’ experience in accounting
- Certified Public Accountant
- Advanced proficiency in Sage 50/Peachtree or similar accounting software
- Advanced proficiency in Microsoft 365 Suite (Excel, Outlook, Word)
- Strong knowledge of accounting principles and financial reporting standards
- Proven experience in financial assessment and process improvement
- Strong interpersonal skills, including written and oral communication
- Excellent problem-solving and analytical skills
- Strong attention to detail and accuracy
- Ability to work independently and meet deadlines
- Outstanding communication and interpersonal skills
ABOUT ALPHA PHI OMEGA
Alpha Phi Omega is a gender-inclusive national collegiate service organization with chapters across the US and Canada. Founded in 1925, it is the vision and mission of our organization to create inclusive communities for a more peaceful world in which to make a life, by developing leaders, uniting members through friendship and rendering service to all.
For almost a century, the more than 575,000 members who make up the membership of Alpha Phi Omega have been dedicated to developing themselves and others as leaders as they volunteer on their campuses and in their communities.
ABOUT THE NATIONAL OFFICE TEAM
The Alpha Phi Omega National Office Team works each day to support the vision and mission of the organization through operational excellence and high-professional standards. We believe that, in a successful team culture, it is essential that team members understand where their work fits into the total context of the organization's vision and mission and are supported in their professional and personal growth.
The APO National Office Team brings broad skillsets and experiences to the table. We work collaboratively and with the following team norms always front of mind.
- Know Your Team
- Take Ownership
- Think Ahead
- Celebrate Others
- Act Intentionally
- Share A Vision
- Effectively Communicate
To apply to join the APO National Office Team as the Staff Accountant, submit your resume with three references as well as a letter of introduction, to hr.finance@apo.org with the following subject line: [Full Name]: Staff Accountant Applicant
Job Type: Full Time
Salary Range: $50,000 - 74,999
