Administration Assistant - Executive Support

Reports to:            Executive Director

General Responsibilities:    Responsible for administrative support and office management. 

Duties will include, but are not limited to:

• Confirming birthday parties and field trips. Process deposits/payments.

• Prepare information for staff during the week and weekend for field trips and/or birthday parties.

• Processing incoming donation requests for area organizations. 

• Ordering office supplies and museum-wide supplies as needed. 

• Organize monthly recognition of staff birthdays and anniversaries. 

• Recruit, organize, and coordinate volunteers. 

• Coordinate with the Executive Director, Board meeting information, reminders, annual dues, contracts, disclosures, and lunch orders. 

• Assist guests with questions or problems about membership.

• Assist with end-of-month activity, including, but not limited to, reconciling and coding credit card statements, completing daily sheet reporting, and processing and depositing all special deposits.  

• Serve as back-up for onboarding for Field Trips.

• General errands for museum operations.

• Assisting at the Welcome Desk and assisting on the museum floor as needed.

• Other duties as assigned.

Required Skills

• Minimum two years’ administration experience.

• Excellent written and verbal communication skills.

• Ability to manage a variety of incoming and outgoing tasks.

• Self-motivated and responsible with the ability to prioritize and work independently.

• Strong computer skills, including calendar and database management.

• Ability to use a cash register or point of sale system.

• Experience working with the public, including families and young children

Essential Physical Functions: On any given day, may be frequently required to do one or more of the following: climbing, stooping, kneeling, crouching, crawling, reaching, lifting up to 25 pounds, and moving short distances.

Work hours: Monday 9:00 a.m.- 3:00 p.m., Tuesday-Friday 8:30 a.m.- 4:30 p.m.

Compensation: $32,000-$38,000 with benefits

To apply for this position: Please send a cover letter, resume, and two professional references to Buck Cueni-Smith, Director of Operations, at bcuenismith@wonderscope.org. Wonderscope is an Equal Opportunity Employer.