Executive Administrative Assistant

The Ewing Marion Kauffman Foundation is a private, nonpartisan foundation that provides access to opportunities that help people achieve financial stability, upward mobility, and economic prosperity – regardless of race, gender, or geography. The Foundation uses its grantmaking, research, programs, affiliates, and initiatives to support the start and growth of new businesses, a more prepared workforce, and stronger communities. Our work is grounded in the principles of racial equity, diversity, and inclusion and is consistent with the aspirations of our founder, Ewing Marion Kauffman.

Based in Kansas City, Missouri, the Kauffman Foundation is one of the largest foundations in the United States with an asset base of approximately $3 billion. While striving to have national impact and global reach, the Foundation is deeply committed to Kansas City, as evidenced by work on initiatives that reach into neighborhoods and enrich the community and quality of life in the region. For more information about the Foundation, please visit the website at www.kauffman.org.

RESPONSIBILITIES
The Executive Administrative Assistant will provide executive-level administrative and project management support to the Chief Research, Learning and Evaluation Officer.

Specific Responsibilities Include:
• Effectively communicates and collaborates with other Executive Assistants, Transition Leadership Team, and Board members to ensure efficient and timely execution of deliverables.
• Provides executive level clerical and administrative support by drafting power point presentations, letters, memos, invoices, reports, agendas, and other documents.
• Uses project management skills to coordinate, monitor, and communicate status updates for complex projects managed in support of the Program Strategy and RLE teams.
• Provides proactive calendar management by prioritizing, shifting and scheduling meetings on behalf of the VP of program strategy and RLE, taking notes and recording minutes when necessary.
• Arranges travel and accommodation.
• Receives incoming communication or memos on behalf of executive team members, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate associates.
• Performs office tasks including maintaining records, ordering supplies, and performing basic budget maintenance support.
• Understand the importance of and maintains sensitive and confidential information.
EDUCATION AND EXPERIENCE
Education: High School diploma required. Bachelor’s degree in business administration or related field preferred but would consider an equivalent combination of education and/or experience that demonstrates possession of competencies in a related field.
Work Experience: At least five years of professional administrative experience or related type of work. Project management certification or training preferred.
Travel: This position may require occasional business travel.
QUALIFICATIONS
Qualified candidates for this position must be highly motivated, capable of self-direction and able  to work collaboratively in a team. Candidates must exhibit a keen sense of responsibility and enjoy  working with multiple demands, shifting priorities, and constant change.
•  Prioritizes and multi-tasks effectively using excellent organizational skills with keen attention to detail, project management training or experience preferred.
•  Has excellent time management skills with a proven ability to meet deadlines.
•  Has excellent communication skills, including well-developed interpersonal, written, customer service and listening skills.
•  Has the ability to function well in a high-paced and at times stressful environment.
•  Possesses extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
•  Possesses a passion for “doing what is right,” with unquestioned integrity, positive ethics, and values reflective of the Kauffman Foundation.
•  Is committed to the Foundation’s credo, standards, and values in alignment with our racial equity, diversity, and inclusion statement.
•  Has excellent-to-advanced computer literacy skills, including word processing, spreadsheets, and presentation applications with the ability to learn new or updated software.


All of the statements in this position description are intended to describe the general nature of  the work being performed and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. This document describes the position currently available. The organization reserves the right to modify job duties or job descriptions at any time.

NON-DISCRIMINATION
The EMKF provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, or any other protected category under applicable law.
 
TO APPLY
Interested applicants can apply for this position by submitting a cover letter and resume. Job posting will be removed at 5:00 pm CT on November 21, 2025.
 
Please note that this role is Kansas City, MO based and associates must reside in the Kansas City metropolitan area.