Executive Assistant

PURPOSE OF POSITION:
This is a crucial role in ensuring the smooth functioning of the Kansas City Community Land Trust ("KCCLT") by managing administrative tasks, facilitating effective communication, and coordinating executive-level activities. The ideal candidate will be self-driven, assertive, and possess excellent time management skills, coupled with significant experience in coordinating all aspects of board meetings. This role will support the Executive Director in his day-to-day logistics and administration. The Executive Assistant will perform diverse duties that require a high level of initiative, attention to detail, and confidentiality. The ideal candidate is a self-starter able to manage a backlog of requests in a timely manner.
 
ESSENTIAL FUNCTIONS:

1. Manage Executive Director’s calendars, scheduling meetings, appointments, travel arrangements, and ensuring time-sensitive information is communicated effectively
2. Anticipate and proactively address the needs of the Executive Director, providing resourceful solutions and ensuring smooth daily operations
3. Organize and manage internal and external meetings, including preparing agendas and distributing materials
4. Screen and manage incoming calls, emails, and inquiries, directing them to appropriate staff and ensuring timely responses
5. Coordinate travel arrangements, including booking flights, hotels, and transportation, and manage expense reports
6. Managing administrative filings and deadlines (local, state, federal)
7. Perform other administrative duties as assigned by the Executive Director

1. Proven experience as an administrative assistant or executive assistant supporting C-level executives.
2. The position requires maintaining the highest level of discretion and confidentiality.
3. Ability to work independently; demonstrating accuracy, reliability, and problem-solving skills.
4. Strong organizational and multitasking abilities, with exceptional attention to detail.
5. Excellent written and verbal communication skills, with the ability to interact professionally at all levels.
6. Computer skills to include, but are not limited to: Asana, Google Drive, Google Sheets, Google Docs, Canva, Dropbox, Zoom, Microsoft Office Suite (Word, Excel, Publisher, etc.)
7. Discretion and confidentiality in handling sensitive information.
8. Ability to work independently and prioritize tasks in a fast-paced environment.
9. Experience in real estate and/or business transactions, event planning and budget management is desirable.
10. Positive attitude with a solutions-oriented outlook
11. Curious and eager to learn
12. Valid driver’s license
13. Valid real estate license, preferred
14. Sales or retail experience, preferred
15. Notary public, preferred

1. 401(k)
2. Dental insurance
3. Health insurance
4. Life insurance
5. Paid time off
6. Vision insurance