Governance Manager

POSITION DESCRIPTION
 
POSITION:                   Governance Manager
FLSA STATUS:             Exempt
REPORTS TO:              COO                                                    

Summary of Position: The Governance Manager is responsible for managing the activities of the AMIA Board of Directors and Governance Committee and coordinating governance activities across the organization.  
 
Based on the duties described below, this is a full-time, exempt, fully remote position. This position reports to the COO.
 
Dimensions
This position has no direct reports.
This position has no budget authority.
 
Nature and Scope: The Governance Manager is responsible for providing managerial oversight, administrative support, and project management support to AMIA’s Board of Directors, Governance Committee, and governance activities.
 
Principle Accountabilities

• Organize and maintain scheduling for the Board of Directors, Executive Committee, Governance Committee, and other Board-related meetings and activities including arranging and coordinating appointments, meetings, and functions determining the priority and preparing and providing appropriate documentation.
• Schedule meetings, develop agendas, write meeting minutes, prepare and distribute board books, and track action items.
• Attend board and executive committee meetings and calls, as well as other related events, as directed.  Write, seek approval, and distribute meeting minutes, and prepare and distribute other post-meeting documents and correspondence as necessary, including follow-up action, where required.
• Organize governance activities (ie Calls for Volunteers, Committee Service Recordkeeping, Committee Chair and Member Appointments, Conflict of Interest Reporting, Charter Reviews and Updates, Handbook Reviews and Updates, etc.) across the organization, collaborating with volunteer leaders, staff, and other stakeholders.
• Determine the priority of matters that require the Board attention, in accordance with the annual calendar of activities, as well as ad hoc issues and urgent matters as they arise.
• Provide a positive experience when interacting with members, colleagues, and other stakeholders; ensure timely and accurate responses. Connect constituencies as reasonable from internal and external stakeholders.
• Anticipate the needs of the Board and the organization to help ensure that governance activities office run efficiently and smoothly and that our members are well-served.
• Communicate changes and ensure accuracy of Board and committee rosters, on paper and across all platforms (Connect, AMS, Website).
• Create and maintain historical records.
• Provide administrative support for committees, as directed.
• Assist the CEO and COO in managing projects and initiatives, as directed.

 Essential Functions

• Must be able to work independently and take accountability for work product.
• Must be able to coordinate activities across multiple calendars.
• Must be able to draft and follow SOPs for recurring activities.
• Must be able to proactively follow up on outstanding items.
• Must be able to respond to inquiries about the status of activities and deliverables.
• Must be able to research and investigate information necessary to the performance of duties.
• Must be able to utilize the organization Board communication platform (Connect) and email.

 Team and Company-Wide Responsibilities

• Communicate deadlines with lead-time for the team
• Contribute to cooperative, healthy, team spirit
• Communicate individual and team issues in a positive way
• Proactively provide data and useful resources to staff
• Deliver a high level of customer service for internal as well as external customers

 Qualifications

• An understanding of non-profit member focused organizations and a high degree of awareness of the value, purpose, culture and mission of not-for-profit organizations
• Exceptional attention to detail and highly organized
• Minimum of 8 years proven experience supporting a busy executive and board preferably in a service-driven membership organization
• Project coordination experience
• Demonstrated ability to work independently, in a customer focused, team-oriented environment
• Creative and strategic thinker with a strong intellect and proactive style; ability to exhibit diplomacy, tact and remain calm while still advancing tasks
• Confident interacting with AMIA’s most senior leaders.  Excellent written and oral communication skills, strong interpersonal skills and exemplary telephone manners.  
• Education – College degree preferred
• Technical Skills –Exceptional MS office skills including Outlook, Excel, PowerPoint and the use of other technologies (e.g. Doodle, conference calls, mobile apps)
• Travel to 3-4 meetings per year may be required

To be considered, candidates may email their resume and cover letter including desired salary range to HR@amia.org.

Qualified candidates will be contacted for interviews. No telephone calls will be accepted.