Office Administrator

Do you long to make a positive impact on the world while using your administrative skills and experience? Are you an organized, priority-juggling, highly detailed self-initiator who likes to help others? Do you thrive working both at the office and remotely? YVC is looking for candidates with a breadth of experience for this exciting position at its international headquarters!
 
The Organization: Youth Volunteer Corps (YVC) is an international network of youth development programs headquartered in Kansas City, MO. YVC engages youth ages 11-18 in team-based service experiences that build life and work skills while inspiring a lifetime ethic of service. Since 1987, over 330,000 YVC youth volunteers have served over 5 million hours in their local communities!
 
Position Summary: YVC is entering a period of exciting growth, expanding to 20 new cities around the world in 2026! This is a multi-faceted role at YVC Headquarters that supports our growing organization and a need for a central person to coordinate various administrative and human resources functions. Special projects and responsibilities will be given based on candidate strengths. 
 
Status: Full-time, salaried exempt (or Part-time hourly - we are open to discussion of adjusting the position based on your needs!)
 
Location and Culture: YVC’s headquarters is in a beautifully restored home built in 1874 in the Quality Hill District of downtown Kansas City. Inside this house, you’ll find energy, enthusiasm, a supportive team, and loyalty to the idea that youth service can change the world. The schedule will be hybrid (office 2 days and remote 3 days) after 90 days of in-person onboarding.
 
What we’re looking for:

• Detail-oriented, thorough, and accurate
• High initiative and ownership; excellent independence and follow-through
• Highly organized and systematic in approach, ability to juggle multiple priorities
• Desire to help others and support the organization in any way needed
• Good judgment and decision-making skills, effective problem-solving ability
• Consistently positive attitude
• Analytical; excellent critical thinking skills
• Strong interpersonal skills
• Effective writing and editing skills
• A commitment to YVC's values: Put People First, Do the Right Thing, Pursue Excellence, Take Ownership, Be Responsive, and Have Fun!

• Receive and process donations and deposits.
• Create invoices and checks. Handle credit card receipts.
• Use payroll software to review timesheets and prepare semi-monthly payroll. Assist in working with state and federal entities for any withholding tax issues. Manage employee PTO.
• Assist with collecting documents for the annual audit.

• Serve as office manager for the organization, including coordinating with vendors for facility and technology needs, handling mail, answering phones, ordering supplies, developing staff meeting agendas, and keeping YVC organized!
• Assist with administrative tasks related to health/dental/vision/life insurance plans and retirement plan.
• Support YVCHQ’s annual Summit conference. Specific assignments are given to each YVCHQ team member based upon role and strengths. You will play a key role in the administrative tasks related to the conference.

• Post job ads for open positions. Schedule interviews. Support management in hiring decisions. Complete background checks and hiring paperwork.
• Coordinate new employee onboarding and orientation.

• Support CEO and VP of Operations by assisting with ad hoc projects.
• Provide support for Board of Directors meetings.

• Well-developed administrative skills outlined in the “What We’re Looking For” section.
• Proficient with Microsoft office products, general technology, and data management.
• Experience with QuickBooks or similar accounting system preferred.
• Human resources experience (posting, hiring, managing, performance management) preferred but not required.
• Be a U.S. citizen or a permanent resident alien.