Office Manager

 
Title:  Office Manager
Reports to: JLWJC President; provides administrative support to the Board of Directors
About Us: The Junior League of Wyandotte and Johnson Counties in Kansas (JLWJC) is an organization of women committed to promoting volunteerism, developing women's potential, and improving communities through the effective action and leadership of trained volunteers. Its purpose is exclusively educational and charitable. Our volunteer members live and work throughout the Kansas City Metropolitan area.
Position Overview
The JLWJC Office Manager provides administrative support to the President, Board, and membership of JLWJC. Responsibilities include basic bookkeeping and accounting, maintaining the membership database, managing mailings, phone coverage, and data entry, and preparing documents for meetings, events, and communications.
 
This role also supports Board and committee members with special projects, manages the digital newsletter, and assists the Treasurer and external tax professional with the annual financial review and tax return.
 
This is a remote (work-from-home) position. Required work tools are provided.
 
Key Responsibilities

• Answer and route phone calls; respond as appropriate
• Manage incoming and outgoing mail
• Process reimbursements and vendor invoices
• Prepare bank deposits and maintain basic accounting records
• Run reports for the Treasurer, Board, and members as needed
• Maintain and update the membership database (Digital Cheetah)
• Support members in using the database and completing mailings or projects
• Assist with meeting, event, and general administrative needs
• Troubleshoot issues and escalate to the President/Board when appropriate
• Other duties as assigned

• Able to work independently and manage responsibilities with minimal oversight
• Strong organizational skills with close attention to detail
• Clear and professional written and verbal communication
• Experience with Microsoft 365, QuickBooks, and database systems
• Reliable internet access and an appropriate work-from-home setup
• Strong follow-through with the ability to manage tasks from start to finish with high attention to detail
• Customer service mindset and ability to work with diverse groups
• Willingness to learn and take on new responsibilities as needed

• Associate’s degree, administrative training, or a minimum of three years of office management experience
• Demonstrated knowledge of bookkeeping, including QuickBooks
• Valid driver’s license and reliable transportation, as needed

• Experience working in a nonprofit organization, ideally a membership-based model
• Familiarity with the Junior League of Wyandotte & Johnson Counties or other Junior League organizations

• This is a fully remote (work-from-home) position
• Flexible schedule, approximately 10–20 hours per week
• Schedule will be coordinated to meet the needs of the Office Manager and the JLWJC Board
• Hours may vary based on workload and may be reduced during the summer months.

• Hourly rate, based on experience and responsibilities
• Reimbursement for approved business-related expenses, including connectivity, phone, and mileage, as agreed upon at hire