Operations Assistant, Event Planning (Part Time)

The Nelson-Atkins Museum of Art
Kansas City, MO

Are you organized, detail-oriented, and passionate about events? Join the Nelson-Atkins Museum of Art as a Department Assistant in our Event Planning team! This part-time role offers a unique opportunity to support the organization and execution of memorable events in one of Kansas City’s most iconic cultural institutions.

Why Work at the Nelson-Atkins?

At the Nelson-Atkins, we bring art and people together to celebrate creativity, inspire minds, and connect communities. Our Event Planning team plays a key role in creating exceptional experiences for our visitors and clients, from intimate gatherings to large-scale events.

What You’ll Do:

As the Department Assistant, you’ll provide critical administrative and logistical support to ensure events run smoothly. Your responsibilities include:

Department Support:

• Assist with event logistics, maintain calendars, coordinate schedules, and manage communications with vendors and clients.

Documentation & Data Management:

• Organize and maintain event records, contracts, and client information, ensuring accuracy and efficiency. Ensure accurate data entry and tracking of event details. Works with Brand & Content team to keep website content up to date.

Communication:

• Serve as a liaison between the Event Planning team and external partners, handling inquiries and logistical details.

Administrative Tasks:

• Support general office operations, including document preparation and filing.

Financial Support:

• Assist with tracking event expenses, process invoices, and assist with budget management.

On-Site Event Assistance:

• Provide on-the-ground support during events, ensuring seamless execution and resolving any last-minute challenges.

What We’re Looking For:

• Education & Experience:

  • High school diploma or GED required; college coursework in event planning, business, or related fields preferred.
  • At least 1 year of administrative or event planning support experience.
  • Proficiency in Microsoft Office and familiarity with scheduling or event planning software.
• ?Key Skills:
  • Strong organizational and time-management abilities.
  • Excellent written and verbal communication skills.
  • Ability to multitask and thrive in a fast-paced environment.

• Core Competencies:

  • Attention to detail, adaptability, and integrity.
  • Emotional intelligence and a collaborative mindset.
  • Commitment to inclusion, equity, and accessibility.

What We Offer:

• Competitive Pay: Starting range: $19.56 - $22.02 per hour

• Flexible Schedule: Part-time, 25 hours per week, with occasional evening or weekend work.

• Retirement: 403(b) plan with employer matching and core contributions.

• Onsite wellness activities, including:
  • Flu shot clinics
  • Yoga and stretching classes
  • Chair massages
• Financial wellness education and retirement planning support.
• Access to confidential services such as financial, legal, and family counseling through our Employee Assistance Program, designed to support work-life balance.

• Part-time staff receive limited time off benefits. 

• Opportunities for continuous learning and career advancement.

• Be part of a workplace committed to making art accessible to all and fostering a sense of belonging for staff and visitors alike.