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UMKC Advancement Data Specialist
UMKC Foundation Position Description
Data Specialist – Advancement Assoc. I
Data Specialist – Advancement Assoc. I
Purpose: Serving as a member of the UMKC Foundation Advancement Services team, the Ellucian CRM Data Specialist will work closely with the Director of Advancement Services, department staff, internal and external partners. This role will be the primary point of contact for timely and accurate data reports, and data hygiene. The role also will develop and present training and manage database support material for the Foundation.
Organizational Relationships: This position will collaborate closely with Director of Advancement – CRM, department staff, internal and external partners to the Foundation.
Essential Duties and Skills:
- Work closely with internal and external partners on all aspects of data reporting and data collection to meet departmental goals.
- Provide detailed, accurate, and timely lists and reports supporting all internal and external partners.
- Provides solutions to typical or frequently occurring problems to increase efficiency.
- Develop and provide presentations, including employee training relating to the Ellucian system.
- Maintains Ellucian documentation library and completes routine tasks.
- Develop and generate standard and ad hoc reports using specialized software applications as needed.
- Enter data for new records and update existing records of more than 100,000 active donors.
- Be the UMKC Foundation’s internal manager/expert on data needed for cultivation and stewardship work.
- Maintain confidentiality and discretion with all Foundation and UMKC data and information.
- Ability to manage a variety of requests and deadlines across multiple projects, including website updates and monitoring content.
- Ensure accurate and best practice with all data collection and reporting.
- Possess a broad understanding of Advancement Services knowledge: gift processing, data collection, data hygiene, KPI Tracking and reporting/dashboards.
- Ability to apply skills and knowledge in various processes, procedures, and systems to positively impact campaigns, programs, events, etc.
UMKC Foundation Core Values & Attributes: At the UMKC Foundation, we seek team members who share and can perform their work with our valued attributes:
- Integrity: Build trustworthy relationships based on the highest ethical standards by using clear, authentic communications. Demonstrate personal accountability and sound judgment in all decisions and interactions.
- Resilient: Display the energy and stamina to embrace the challenges and ambiguity of fundraising while maintaining self-confidence, humility, and a sense of purpose. Operate effectively under pressure and adapt quickly to changing priorities.
- Expert Communicator: Express ideas in a manner that creates deep and meaningful connections. Engage constituents and colleagues with empathy, diplomacy, and sound judgment. Apply these skills equally in written and oral communications, including presentations.
- Collaboration: Contribute actively to team success while also working independently with confidence and initiative. Provide strong analytical and problem-solving skills to all projects. Balance individual ownership of work with responsiveness to group needs. Demonstrate attention to detail, meet deadlines consistently, and communicate proactively to ensure alignment and shared success.
- Leadership: Take ownership of responsibilities and outcomes. Strategically manage competing priorities with discernment and decisiveness. Mentor and motivate others while embracing innovative solutions with focus and tenacity.
Minimum Qualifications
A Bachelor’s OR an Associate’s degree with at least 1 years of experience from which comparable knowledge and skills can be acquired is necessary. Attention to details is a must. The ability to maintain and adhere to all Foundation and data privacy and confidentiality standards.
Preferred Qualifications
- Three years of data hygiene and management experience.
- Prior experience in non-profit organizations or institutions of higher education.
- Incumbent must demonstrate the ability to perform with substantial independence of administrative authority and discretion.
Work Schedule:
- Full-time, non-exempt, benefits eligible for staff position, bi-weekly pay period.
- On campus, a set 8-hour schedule between the hours of 7:30 a.m. - 6:00 p.m.
- Occasional travel and sporadic evening or weekend work as required.
Environmental Demands: This position does not require unusual physical ability. Little physical exertion is involved, although considerable pressures exist; ability to handle tension and stress in a positive manner is required. No risks or discomforts are imposed upon this position by the physical surroundings or job situation. Travel requirements are minimal.
About the UMKC Foundation: The UMKC Foundation is a separate but affiliated enterprise devoted to raising funds for the university and for exercising fiduciary responsibility over endowments and other philanthropic investments made to UMKC.
If you are interested in helping grow the culture of philanthropy that supports UMKC, please send your cover letter and resume to: contact@umkcfoundation.org Position will remain open until filled.
Click here to Apply for Data Specialist
Equal Opportunity Employer
The UMKC Foundation is an equal opportunity employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations, or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America.
Reasonable accommodations may be made to enable individuals with disabilities to perform the duties and functions of this job. If you believe you may have difficulty performing any of the duties or functions of this job, please contact the Office of Affirmative Action at (816) 235-1323.
Know Your Rights
To read more about Equal Employment Opportunity (EEO) please use the following links:
Know Your Rights English Version
Know Your Rights Spanish Version
UMKC Foundation Statement on Diversity
We value the uniqueness of every individual and strive to ensure each person's success.
Contributions from individuals with diverse backgrounds, experiences, and perspectives
promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research, and engagement. This commitment makes our university a better place to work, learn, and innovate.
In your application materials, please discuss your experiences and expertise that support these values and enrich our teaching, research, and engagement missions.
Job Type: Full Time
Salary Range: $30,000 - 49,999
