Development & Database Coordinator

The Development & Donor Database Coordinator maintains all donation processing and oversees the database system for donations, sponsorships, and special events. This position also assists with various aspects of fundraising events, ticket sales, sponsorships, and the development department's day-to-day operations.
 Duties will include but are not limited to:
Responsible for all aspects of donation processing, including:

• Entering all donations/gifts into the database promptly and accurately.
• Produce thank you letters, acknowledgments, invoices, and receipts, and update all letters.
• Timely reconciliation of all donations to ensure all have been captured in the database.
• Maintaining donation files outside of the database.
• Ensure donation checks are recorded and processed by the administration manager in a timely manner.

Assists with general department support, including:

• Making occasional phone calls to corporate partners or individual donors while maintaining high customer service.
• Building mailing lists (postal and email), reports, and queries required by development staff and other departments.
• Assisting with various fundraising events, exhibit openings, sponsorship events, etc.
• Assisting with department goals by recognizing potential donors and providing individual or corporate giving history.
• Responsible for the integrity of the donor database, including:
  • Maintaining and optimizing the donor database.
  • Accountable for keeping data current, accurate, and relevant to department needs.

• Assists with Event Series sponsorships, securing auction and in-kind donations, and event execution, including:
• Tracking sponsor commitments, creating appropriate invoices, recording payments, and coordinating appropriate follow-up to collect payments.
• Coordinating with the director to ensure pledges and payments are accurately recorded and received before the event.
• Oversee the auction item-gathering process, which includes community outreach, cataloging, and acknowledgments.
• Manage event guest activities, including managing the event registration portal, check-in and check-out processes, guest table and bidder assignments, etc.
• Oversee the processing of Event Series sponsor tickets, including distributing all sponsorship digital ticket packages.

 General duties include:

• Assisting front desk staff with general admission.
• Other duties as assigned.

 Skills Required:

1. Bachelor's degree or up to five (5) years development experience.
2. A positive and dynamic personality with a passion for children and education.
3. A strong commitment to the mission, vision, and values of Wonderscope.
4. A self-starter who can multitask, assist others, and be an active team member.
5. Exceptional interpersonal, leadership, and organizational skills.
6. Highly detail-oriented, with a bias towards accuracy.
7. Strong communication skills.
8. Strong knowledge of the local and regional philanthropic community.
9. Digital literacy with experience with MS Office Suite, POS, Salesforce, Greater Giving, and Formstack databases.
10. Ability to be creative, outward-focused, and adventurous.
11. Willingness to step in and do all required for the organization's success. 
12. Commitment to confidentiality.

To apply for this position:
Please send a cover letter, resume, and two professional references to Carlos Corredor, Director of Development & Communications, at ccorredor@wonderscope.org. 
Compensation range: $35,000-$40,000, dependent on experience. Benefits include health, dental, vision, and 401K.
Wonderscope is an Equal Opportunity Employer.