Data and Intake Specialist

Data and Intake Specialist 

Department: Early Education & Family Services 
Reports To: Early Education Program Director 
Employment Type: Part-Time, Non-Exempt 
 

Position Summary 

The Data and Intake Specialist will work with the Early Education Program Director to coordinate the intake and enrollment of all interested families, and ensure data is properly collected and reported as per grants and contracts. This part-time position works collaboratively with the Program Director to ensure responsibilities are appropriately prioritized and distributed based on the position’s scheduled hours, team capacity, and program needs. 

Responsibilities:  

• With the Early Education Program Director, create a system to follow-up on referrals and interest form sign-ups to get families enrolled in the program with the best fit. This may include: 

• Family follow-up calls on interest and documentation needs 

• Supporting access to Early Head Start admissions team  

• Ensure all documentation is provided and up-to-date 

• Take the lead, with support from the Early Education Program Director, on ensuring data is in all proper databases as per contracts. This includes, creating and maintaining a schedule for transferring information from program specific databases to grant and contract reporting databases.  

• Help create and maintain a resource database for staff to access resources for enrolled families.  

• Oversees and supports the maintenance of accurate records, reports, and compliance documentation.  

• Monitors and helps managed the updates to Air Table with the Enrollment of new families, and event registration and attendance.  

• Help collect data to meets the requirements of all funding sources. 

• Attends professional development . 

• Support fidelity to approved program models.  

• Committed to the mission of Front Porch Alliance 

• Perform other duties as assigned. 

Qualifications  

• Experience with regular documentation, data management, intake systems and calls.  

• Strong computer skills, including Google Suites, Microsoft Word, and Excel. 

• Highest ethical standards and responsibility with confidential information. 

• Excellent interpersonal skills are necessary for good communication with culturally diverse participants, partners, and supporters. 

• Positive, effective, and professional working relationships with staff, clients, and community partners. 

• Outstanding time management, organizational skills, and follow-through. 

• Capacity to solve problems, handle crises, and work with families and children.  

• Must have a reliable car, valid driver’s license, auto liability insurance of at least $100,000, and a good driving record. 

Hours Part-time (20-25 hours/week). Shifts are consistent and will be set between the hours of 9 am to 5 pm Monday through Friday. Some weekends and evenings with prior notice.  

Compensation Salary range is $23.07-24.50/hour, depending on experience. Mileage reimbursed and equipment provided.  

APPLICATION INSTRUCTIONS: Please send a résumé and cover letter to Shanette Nickens, Early Education Program Director at shanette@frontporchalliance.org. 

FPA is an Equal Opportunity Employer