Event Coodinator

Position Title: Events Coordinator
Location: Kansas City Automotive Museum, Olathe, Kansas
Reports To: Museum Director, Works Closely with Development Director 
Status:  Part-Time, Up to 30 Hours Per week.
Salary: Competitive, commensurate with experience

Position Overview

The Kansas City Automotive Museum (KCAM) is seeking a detail-oriented and motivated Events Coordinator to lead the planning, organization, and implementation of museum events, tours, and field trips. This role plays a vital part in community engagement, education, and fundraising. The Events Coordinator will also be responsible for scheduling volunteers and docents to ensure a high-quality visitor experience at all events and programs.

Key Responsibilities

Event Planning & Execution (50%)

• Plan and manage a wide variety of events, including car shows, educational programs, fundraising galas, and facility rentals.
   

• Coordinate all logistics including timelines, permits, vendors, staffing, and setup/teardown.
   

• Serve as the on-site manager for events to ensure smooth execution and guest satisfaction.
   

Tour & Field Trip Coordination (15%)

• Schedule and manage school field trips and private group tours.
   

• Work with educators to align field trip content with curriculum standards.
   

• Ensure tours are engaging and age-appropriate, providing necessary materials and information to docents or staff.
   

Volunteer & Docent Scheduling (15%)

• Recruit, train, and schedule volunteers and docents for tours, events, and educational programs.
   

• Maintain clear communication with volunteers and provide ongoing support and recognition.
   

• Ensure volunteers and docents are well-prepared and represent KCAM's mission professionally.
   

Community & Partnership Engagement (10%)

• Build and maintain relationships with local schools, car clubs, businesses, and community organizations.
   

• Collaborate with the Development Officer on event sponsorships and partnerships.
   

• Represent the museum at external functions and meetings when appropriate.
   

Marketing & Promotion (5%)

• Collaborate with the marketing team to develop event and program promotions.
   

• Create and manage event content for the museum website, newsletters, and social media.
   

Administrative Support (5%)

• Maintain records for events, tours, volunteers, and budgets.
   

• Evaluate the success of events and tours and recommend improvements.
   

• Assist the Executive Director and other staff as needed with program administration.
   

Qualifications

• Bachelor's Degree or 5+yrs experience in Event Management or related fields. Experience in a nonprofit setting is a plus.
   

• Strong interpersonal and communication skills with the ability to manage diverse groups.
   

• Experience scheduling and managing volunteers.
   

• Excellent organizational skills and attention to detail.
   

• Proficiency in Google Workspace, Microsoft Office; experience with scheduling or CRM software is a plus.
   

• Flexible schedule with occasional availability on evenings and weekends as needed.
   

• Interest in automotive history and community education is a plus.

Application Process

Interested candidates should submit a resume, cover letter, and a list of three professional references to:

Kansas City Automotive Museum
Attn: Maria Estrada
Mariae@KansasCityAutoMuseum.com

KCAM is an equal-opportunity employer and encourages applications from individuals of all backgrounds.