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Meetings Coordinator
Job Summary
The Meetings Coordinator is responsible for planning, implementing, and providing support to the Associate Executive Director, Partnerships & Events for the various virtual and in-person events throughout the year to ensure their success. This position is also responsible for maintaining the conference website and event pages and is also responsible for assisting in the business partners program and strategic execution of the association goals and objectives. Collaborate with team members to ensure organizational goals are met.
PLEASE NOTE - THIS IS A FULLY IN OFFICE POSITION, NOT REMOTE WORK.
ESSENTIAL DUTIES & TASKS
| Percent of Time Spent | Task Title | Essential Functions |
| 30% | In Person Professional Development / Event Coordination |
|
| 15% | Virtual Professional Development Program |
|
| 20% | Event Coordination |
|
| 15% | Business Partner Program |
|
| 10% | Human Capital Leadership in Education |
|
| 5% | Office Management |
|
| 5% | Strategic Execution |
|
The intent of this job description is to provide a representative description of the types of duties and responsibilities required for this position. Employees may be asked to perform other job-related duties as assigned.
QUALIFICATIONS
Required
- Education: An Associate’s degree, Bachelor’s degree, or comparable professional training
- Travel: Must be able to travel up to 25% (1-3 times per quarter)
- Education in Hospitality or Event Management preferred.
- Previous experience with associations, Association Management System (AMS) preferred.
- Knowledge of website platforms, survey programs, Zoom and mobile apps preferred.
? Knowledge:
o Advanced knowledge of Microsoft Office and Google Suite programs
o Strong organizational, oral and written communication skills
o Strong attention to detail
? Basic Skills:
o Constantly (More than 5.6 hours or 69% of the day): Active Learning, Active Listening, Reading Comprehension, Speaking, Writing
o Frequently (Between 2.6 hours and 5.5 hours or 33% to 68% of the day): Critical Thinking
o Occasionally (Up to 2.5 hours or 32% of the day): Learning Strategies, Complex Problem Solving, Monitoring
o Rarely: (Less than 1 hour or 12% of the day): Mathematics
? Resource Management Skills:
o Constantly (More than 5.6 hours or 69% of the day): Time Management
o Rarely: (Less than 1 hour or 12% of the day): Management of Financial Resources, Management of Material Resources
? Social & System Skills:
o Frequently (Between 2.6 hours and 5.5 hours or 33% to 68% of the day): Service Orientation
o Occasionally (Up to 2.5 hours or 32% of the day): Coordination, Instructing, Social Perceptiveness
o Rarely: (Less than 1 hour or 12% of the day): Systems Analysis
? Technical Skills:
o Occasionally (Up to 2.5 hours or 32% of the day): Troubleshooting
o Rarely: (Less than 1 hour or 12% of the day): Equipment Selection, Operations Analysis, Technology Design
Supervisory Responsibilities
? Supervisory Responsibility: N/A
- Decision Making Authority: Decisions impact a small team or program.
- Customer Interactions: Moderate – interactions are focused on establishing customer relationships.
- Budget Management: N/A
- Order meeting and event supplies: Orders awards and other promotional items for conferences.
The working conditions described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
? Physical & Psychomotor Demands:
o Constantly (More than 5.6 hours or 69% of the day): Hearing, Repetitive Motion, Sitting
o Frequently (Between 2.6 hours and 5.5 hours or 33% to 68% of the day): Finger & Hand Dexterity, Reaching, Standing, Walking
o Occasionally (Up to 2.5 hours or 32% of the day): Lifting
o Rarely: (Less than 1 hour or 12% of the day): Pulling, Pushing
? Work Type:
o Medium work: Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
? Work Environment:
o Everyday risk and discomfort level: The environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, residences, or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals. The work area is adequately lighted, heated, and ventilated.
EEO Disclaimer
The American Association of Personnel Administrators is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and transgender identity), disability, age, religion, military status, ancestry or genetic information (collectively, "Protected Classes").
The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.
Salary up to $59,000 based on experience.
Paid Medical Insurance, Generous PTO & Holiday Schedule, 403B Match after 1 Year of Employment, Tuition Reimbursement, Ability to Purchase Vision & Dental Insurance
Last Updated: February 2025
Job Type: Full Time
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