Business Manager

The St. Ann Business Manager is responsible for fulfilling parish administrative needs in Financial Management, Operations, Facilities and other areas. The Business Manager oversees the day-to-day operations of the parish, ensuring that the internal and external functions are effective, efficient and sustainable. The position is responsible for ensuring the staff and faculty have what is needed to succeed and fulfill the mission of St. Ann.
 
St. Ann is a faith-filled community that lives the love of God through Word, Sacrament, and Service.
 
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Responsible for all financial planning and reporting for the parish, including Church, School and Young Child Center (YCC)
• Prepares annual budget and presents to Finance Council for approval
• Oversees preparation and submission of the Annual Report to the archdiocese
• Negotiates and administer various contracts and agreements
• Presents financial statements, capital investments and other ongoing projects at Finance Council meetings 
• Ensures proper financial controls and procedures for handling of cash and other financial instruments
• Oversees the vision and execution of facilities for current and future needs of the parish, school and YCC
• Works with archdiocese, municipal, and other entities to ensure compliance with policies, procedures, codes, etc.
• Reports to and advises Pastor and Parish Leadership of various projects and needs

 
FINANCIAL RESPONSIBILITIES

• Supervises Parish Accountant
• Approves all expenditures and signs all checks.
• Manages offertory collection process
• Prepares bank deposits
• Oversees payroll preparation and benefit administration
• Manages and administers insurance coverages
• Reviews monthly bank statements and bank reconciliations
• Reviews tuition assistance applications and works with Pastor to determine assistance awards
• Assists school in tuition delinquency collections

 
FACILITY RESPONSIBILITIES

• Supervises Parish Facilities Manager
• Ensures all facilities are properly maintained, functional and safe
• Manages facility construction and renovation projects
• Negotiates and administers HVAC service contract
• Manages other facility-related contracts for fire alarms, exit lighting, sprinkler systems, backflow devices and elevator inspections to comply with state and municipal codes
• Participates in development of Facility Master Plan to ensure Parish needs are met.

 
OTHER RESPONSIBILITIES

• Supervises Parish Director of IT
• Works with IT Director to ensure that IT infrastructure is robust and secure
• Collaborates with the School Principal, YCC Director and other ministry staff on a variety of projects and issues
• Serves as an ex-officio member of the Finance Council and Endowment Committee
• Ensures proper retention of records
• Attends parish and archdiocesan meetings and training as appropriate
• Participates in fundraising and stewardship activities
• Interacts positively with volunteers and parishioners
• Performs other job-related assignments as directed

 
QUALIFICATIONS
The Business Manager is a practicing Catholic who upholds Church teachings both in word and by manner of life. They must love the Church and the faith, and must be a team player able to build trust.  Knowledge and experience working with business operations, facility management and fundraising/development are preferred. The Business Manager must be personable, inspiring and able to advance the St. Ann mission to all parties. To perform effectively in this position, the incumbent is required to have:

• A working knowledge of accounting, budgets, facilities management and personnel processes. 
• Five years of supervisory experience in a professional office management environment is desirable.
• A college degree in an applicable business-related field

 
KNOWLEDGE, SKILLS AND ABILITIES

• Accounting principles and procedures as well as forecasting and reporting abilities
• Understanding of Church principles and teachings
• Working knowledge of parish and archdiocesan procedures and policies
• Proficient in Microsoft Office, especially Excel
• Familiarity with QuickBooks Pro
• Organization and long-range planning
• Experience supervising and managing people
• Facilities management and basic construction knowledge
• Strong oral and written communication with diplomacy