Program Manager of Accounting

The Program Manager of Accounting establishes and maintains effective programs through hands-on, collaborative and strategic program management. The manager also supervises, and coordinates activities of personnel engaged in carrying out program goals.

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ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following: (Other duties may be assigned.)

• Ensures accurate financials and compliant financial functions, evidenced by zero findings in annual independent audit
• Maintains agency financial controls and adheres to Governmental Accounting Standards Board (GASB) guidelines and Generally Accepted Accounting Principles (GAAP)
• Manages cash, investment, asset and budget functions
• Manages medical billing, accounts receivable and payable functions and staff
• Manages payroll (through ADP), tax and other legal filing requirements
• Works with agency staff in grants management
• Leads facilities management
• Leads annual audit process
• Maintains a program that meets agency strategy, goals, and regulatory requirements
• Facilitates communication in program-related matters, maintaining strong collaborative relationships
• Practices responsible stewardship of CCPHC resources/public funds, working collaboratively with the Section Chief to develop and manage the program budget
• Maintains program SOPs and forms, works with Section Chief on development and revision
• Monitors program performance and provides detailed reports, work plans and records to the Section Chief for action
• Proactively provides feedback for improvements that improve quality, efficiency, cost savings, productivity, systems, and/or procedures
• Ensures compliance with regulatory and CCPHC standards, and stays current on and advises Section Chief regarding program compliance changes
• Recommends changes when warranted regarding goals, policy, procedure, and controls related to program initiatives
• Utilizes data and continuous improvement processes to make evidence-based, forward looking decisions and to improve efficiency, cost savings, and productivity
• Maintains accurate and organized program files according to Record Retention Schedule
• Maintains strict confidentiality; adheres to all HIPAA guidelines/regulations
• Reports for special assigned duties during a public health emergency, if applicable

Supervisory Duties

Management responsibilities include but are not limited to: Interviewing, on-boarding and training employees, planning, assigning and directing work, ensuring compliance with applicable regulations and organizational policy and procedure, maintaining a healthy organizational culture, and identifying and managing issues or conflict as needed. The manager also ensures a competent workforce by coaching and developing staff, monitoring and evaluating employee development and performance, and providing positive reinforcement or appropriate discipline as referenced in the Personnel Policy Manual.

PUBLIC HEALTH CORE COMPETENCIES

Analytical/Assessment Skills

• Assesses community health status and factors influencing health in a community
• Determines quantitative and qualitative data and information needed for assessing the health of a community
• Applies ethical principles in accessing, collecting, analyzing, using, maintaining, and disseminating data and information
• Resolves gaps in data

Policy Development/Program Planning Skills

• Develops options, goals and objectives for policies, programs, and services
• Examines the feasibility and implications of policies, programs, and services and makes recommendations Implements policies, programs, and services and the organizational strategic plan
• Monitors current and projected trends
• Evaluates policies, programs, and services and implements strategies for continuous quality improvement

Communication Skills

• Assesses the health literacy of populations served
• Communicates in writing and orally with linguistic and cultural proficiency
• Solicits input from individuals and organizations for improving the health of a community
• Selects approaches for disseminating public health data and information
• Conveys data and information to professionals and the public using a variety of approaches
• Facilitates communication among individuals, groups, and organizations

Cultural Competency Skills

• Recognizes the ways diversity influences policies, programs, services, and the health of a community
• Ensures the diversity of individuals and populations is addressed in policies, programs, and services that affect the
• health of a community
• Describes the value of, and advocates for, a diverse public health workforce

Community Dimensions of Practice Skills

• Identifies, suggests, establishes and maintains relationships that are affecting health in a community
• Facilitates collaboration and establishes linkages between partners and key stakeholders
• Distinguishes the roles and responsibilities of governmental and non-governmental organizations in providing programs and services to improve the health of a community
• Explains the ways assets and resources can be used to improve health in a community
• Engages community members to improve health in a community
• Collaborates in community-based participatory research

Public Health Sciences Skills

• Discusses the scientific foundation of, and the prominent events in the history of, the field of public health
• Applies public health sciences in the delivery of the 10 Essential Public Health Services and the administration and management of programs
• Retrieves evidence from print and electronic sources to support decision making
• Determines limitations of evidence (e.g. validity, reliability, sample size, bias, generalizability)
• Identifies the laws, regulations, policies, and procedures for the ethical conduct of research

Financial Planning and Management Skills

• Explains the structures, functions, and authorizations of governmental public health programs and organizations
• Identifies government agencies with authority to address specific community health need
• Develops and implements policies and procedures
• Participates in program budget development
• Uses evaluation results to improve program and organizational performance
• Motivates personnel for the purpose of achieving program and organizational goals (e.g., participating in teams, encouraging sharing of ideas, respecting different points of view)
• Negotiates contracts and other agreements for programs and services and prepares proposals for funding
• Uses financial analysis methods in making decisions about policies, programs, and services (e.g., cost effectiveness, cost-benefit, cost-utility analysis, return on investment)

Leadership and Systems Thinking Skills

• Incorporates ethical standards of practice into all interactions with individuals, organizations, and communities
• Describes public health as part of a larger inter- related system of organizations that influence the health of populations and explains the ways organizations work together or individually to impact the health of a community
• Collaborates with individuals and organizations in developing a vision for a healthy community
• Contributes to continuous improvement of individual, program, and organizational performance (e.g., mentoring, monitoring progress, adjusting programs to achieve better results)
• Provides opportunities for, and ensures the use of, professional development opportunities by individuals and teams (e.g. training, mentoring, peer advising, coaching)
• Modifies organizational practices in consideration of changes (e.g., social, political, economic, scientific)

QUALIFICATIONS

• Bachelor’s Degree from an accredited four-year college or university in Accounting or related field is required
• Two years of related experience is required; five years of experience is preferred
• Two years supervisory experience leading teams is preferred
• Excellent communication, computer, organizational, attention to detail, accuracy skills, and proficiency in Excel & financial software are required
• The ideal candidate will be a self-starter with a strong capacity to prioritize and complete a variety of tasks in a timely, accurate manner

PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
• While performing the duties of this job the employee is frequently required to sit, stand, walk, talk, hear and use hands to perform office work
• The employee must occasionally lift and/or move up to 25 pounds
• Specific vision abilities required by this job include close vision and color vision

WORK ENVIRONMENT

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
• The noise level in the work environment is usually moderate