HR & Payroll Administrator

  Title: HR & Payroll Administrator

Position Summary:

The HR & Payroll Administrator is responsible for managing payroll administration while supporting a broad range of Human Resources functions, including employee relations, benefits administration, recruitment, onboarding, compliance, performance management, and HR recordkeeping. This position serves as a key resource for employees and management, ensuring accurate payroll processing and supporting an exceptional employee experience.
 
Job Type:  Salaried, Exempt
Hours:  M-F, 40 hours per week.
Pay:  Salary Range, $63,000 - $75,000. The starting salary ($63k) for this role represents a candidate with a minimum of 3 years of experience.
Program:  People and Culture
 
Reporting Structure:  Reports to the Vice President of People and Culture
 
 
Responsibilities:
 
Human Resources:

• Support recruitment efforts, including posting positions, screening candidates, scheduling interviews, and coordinating hiring activities.
• Conduct employee onboarding and orientation programs.
• Maintain electronic employee personnel files and HR information systems (HRIS).
• Administer employee benefits programs and assist employees with benefit-related inquiries.
• Support performance management processes, employee engagement initiatives, and talent development programs.
• Investigate and assist in resolving employee relations matters.
• Ensure compliance with employment laws, company policies, and HR best practices.
• Assist with leave administration, including FMLA, ADA accommodations, workers' compensation, and other leave programs.
• Generate HR metrics and reports to support organizational decision-making.
• Participate in policy development and implementation.
• Assist with training and development activities.

• Process biweekly payroll accurately and on schedule.
• Ensure compliance with federal, state, and local wage and hour laws.
• Maintain payroll records, employee earnings, deductions, garnishments, and tax withholdings.
• Review and audit timesheets, leave balances, overtime, and payroll reports.
• Coordinate payroll-related changes, including new hires, terminations, promotions, and compensation adjustments.
• Reconcile payroll data and prepare payroll-related reports for leadership and finance.
• Respond to employee payroll inquiries and resolve discrepancies promptly.
• Assist with year-end payroll activities, including W-2 preparation and payroll audits.
• Collaborate with Finance to ensure accurate payroll accounting and reporting.

• Maintain confidentiality of sensitive employee and organizational information.
• Ensure compliance with all employment regulations and payroll requirements.
• Prepare documentation for internal and external audits.
• Maintain accurate HR and payroll records according to retention requirements.

• Assist with administering the annual staff satisfaction survey.
• Assist with administering the bi-annual Professional Quality of Life (ProQol) survey.
• Participate in monthly all-staff meetings.
• Assist with scheduling the annual on-site staff immunization clinic
• Strive to help create a culture that emphasizes safety, quality, inclusion, transparency, relationship building, and mission-focused performance.

• Effectively represent The Children’s Place within the community
• Use the provided professional development budget to seek career training and education for professional growth.

• Alignment with company mission, vision, and values.
• Strong team player with the ability to thrive in a diverse, trauma-informed organization.
• Payroll expertise
• The ability to perform duties and tasks utilizing great attention to detail.
• Strong time management skills, able to meet and exceed deadlines.
• Ability to be highly organized, problem-solve, and be solution-oriented.
• Interpersonal communication style that is conducive to working in a multidisciplinary team.
• Demonstrated ability to maintain confidentiality regarding employee records, sensitive data, and communications.
• Strong ability to develop and nurture relationships with stakeholders at all levels.
• The ability to work collaboratively across departments.
• Proficient skills in Outlook, ADP, and Microsoft Suite products.
• Sound understanding of HR functions and best practices.
• Exposure to labor law and employment equity regulations.
• Effective HR administration.
• Ability to interact in a welcoming, friendly, and professional manner with both adult and child clients. 
• Ability to communicate directly and effectively with others, demonstrating knowledge and respect of cultural norms and communication styles.
• Strong ability to recognize and manage personal emotions/stress and maintain healthy and professional boundaries.
• A “can do” attitude, ready to jump in wherever assistance is needed.

• Bachelor’s degree in Human Resources or related field (years of experience or HR certification(s) may be considered in place of a bachelor’s degree).
• Minimum of 3 years’ experience as a Human Resource Generalist or comparable position.
• Minimum of 2 years’ experience administering Payroll- ADP experience preferred but not required.

• Employee health coverage at $40 per month ($20 per paycheck)
• Dental and Vision coverage
• 401K with company match
• Employer-sponsored life insurance for all full-time employees
• Employer-sponsored short-term, long-term, and ADD benefits.
• Robust Employee Assistance Plan (EAP).
• Flex Spending and Health Savings accounts.
• Generous and separate vacation and Sick time off.
• Annual professional development budget

• When required, be responsible for client physical safety.
• Must understand and follow building security procedures.
• Exposure to vicarious trauma
• Exposure to a range of early childhood behaviors
• Other normal office environment and conditions.
• Travel in community under all weather conditions.
• Business Casual Office Attire
• Exposure to childhood illnesses. Flu and COVID vaccination recommended
• Therapy dog on site