Program and Events Manager

Program and Event Manager
Position Guidelines
 
Qualifications

• Display God’s unconditional love throughout our community for the purpose of helping others find hope.
• Nurture a compassionate understanding of people of differing economic and ethnic backgrounds.
• Communicate effectively a passion for the vision and mission of Coldwater.
• Exhibit strong relationship building skills and a positive attitude.
• Exhibit strong communication, organizational, and time-management skills.
• Work independently without direct supervision.
• Ability to lift and carry up to 40 pounds, move boxes and donated items, and perform physical tasks such as bending, reaching, and standing for extended periods.
• Reliable transportation required for purchasing runs and off-site events and meetings.
• Willingness to support staff and programs when needed.
• Willingness to learn computer programs/software used by Coldwater.

• Manage the Food Pantry, Clothing Closet, Friends Day meal, Little Blessing diaper program, and No Hungry Kids! child nutrition program.
• Support volunteer engagement by assigning tasks and providing guidance as needed.
• Use Coldwater’s CRM to identify and fill volunteer spots as needed.
• Purchase food and supplies for programs as needed.
• Keep the Executive Director updated on the status of all programs, including their effectiveness and potential budget issues.
• Help identify potential financial supporters who are actively involved in programs as volunteers.
• Complete and maintain food handler license and ensure that the pantry and meal programs meet all standards for the health department.

• Identify and implement strategies to maximize the financial benefit of each event, including increasing revenue, controlling expenses, and developing new opportunities for sponsorships, donations, and participant engagement.
• Develop event timelines, budgets, goals, and task lists to ensure events are organized, effective, and aligned with organizational priorities.
• Coordinate logistics including venues, vendors, food, equipment, permits, volunteers, registration, signage, and event-day needs.
• Recruit, coordinate, and communicate with event volunteers and committee members.
• Manage event sponsorships, including securing new and returning sponsors, and ensuring each sponsor is given promised recognition.
• Work closely with the Executive Director to promote events, drive attendance and participation, and ensure consistent messaging.
• Coordinate event-related communications, including invitations, reminders, thank-you messages, and follow-up.
• Serve as the primary point of contact for event-related questions and ensure a positive experience for guests, volunteers, sponsors, and community partners.
• Be present and actively involved in event setup, execution, and breakdown as needed.