Warehouse Coordinator

Title: Warehouse Coordinator 
Department: Pantry  
Reports to: Pantry Operations Director  
Status: Full-time (40 hrs/week, Mon-Fri) 
Classification: Exempt (no overtime) 
Hours: M-F, 40 hours/week, occasional evenings and weekends
Location: Multiple locations 

Salary Range:  $60,000-$70,000 annually

Please apply here:  https://recruiting.paylocity.com/recruiting/jobs/Details/3979151/Jewish-Family-Services/Warehouse-Coordinator

Organization:  Jewish Family Services (www.jfskc.org)   Since 1901, Jewish Family Services (JFS), has supported and strengthened lives throughout Greater Kansas City. We provide essential human services for people of all faiths, ages, cultures, and identities who are facing challenges in everyday life or times of crisis. Our highly skilled and compassionate staff are dedicated to furthering the well-being, stability, and dignity of the community members we serve. As a 501 (c) (3) public charity, JFS offers a breadth of connected services including Social Work, Older Adult Services, Food Pantry, Mental Health and Education, and Jewish life. JFS was founded on the Jewish value of tikkun olam, repairing the world, one person, one family at a time.   

Position Summary: The Warehouse Coordinator manages warehouse operations that support JFS pantries and community partners by ensuring a safe, organized, and well-stocked food supply. This role is responsible for food sourcing, inventory management, receiving and distribution, equipment and vehicle operation, and volunteer coordination, while maintaining compliance with food safety and workplace standards. Working closely with the Director of Pantry Operations, the Warehouse Coordinator helps develop a growing warehouse pilot program and represents the agency professionally with donors, vendors, and community partners. 

 Essential Duties:  

• Source food and essential products through wholesalers, food banks, donors, and partners to support pantries and community agencies 

• Manage all warehouse inventory, including receiving, weighing, sorting, storage, rotation, tracking, reporting, and distribution; discard items not fit for distribution 

• Ensure inventory data is accurate and accessible; conduct monthly spot checks and alert for potential shortages or supply risks 

• Maintain a clean, organized, and safe warehouse, equipment, and vehicles in compliance with health codes and workplace safety standards; support excellent health inspection outcomes 

• Operate warehouse equipment and delivery vehicles (e.g., pallet jacks, lifts, rolling racks, box truck) safely; identify and report unsafe conditions or practices 

• Maintain and stay current on all required professional certifications and safety licenses, ensuring full compliance with industry standards and facility regulations 

• Load, unload, and deliver food and equipment to pantries and community partners; coordinate logistics including food drive pickups and equipment drop-offs 

• Train, supervise, and support volunteers assisting with packing, sorting, moving food, and other warehouse projects 

• Collaborate closely with pantry management and operational teams to anticipate needs, align distribution plans, and ensure consistent inventory availability 

• Maintain positive, professional relationships with partner agencies, staff, donors, and volunteers; provide excellent customer service to agency clients 

• Help develop, improve, and adapt systems and processes for a growing warehouse pilot program; proactively problem-solve operational challenges 

• Communicate trends, concerns, successes, and operational issues to the Director of Pantry Operations 

• Serve as a hands-on, flexible member of a small pantry and food distribution team; participate in training and provide backup and/or perform other duties as assigned 

 Professional Competencies 

• Professional presence and strong written, phone, and video communication skills 

• Highly organized, dependable, and punctual with strong attention to detail 

• Self-motivated, able to work independently, follow direction, and manage priorities in a dynamic environment 

• Collaborative team player with strong interpersonal skills and the ability to work effectively with diverse staff and client populations 

• Solution-oriented with good problem-solving skills and the ability to improve processes and innovate 

• Able to handle sensitive information with discretion and maintain effective working relationships 

 Essential Education, Knowledge, and Experience: 

• Bilingual preferred. 

• Commercial Driver’s License (CDL) Class B preferred. 

• Commitment to diversity, equity, and inclusion. 

• High school diploma/GED; Bachelor’s Degree in related field preferred.  

• Two years’ related work experience in a similar position (preferred). A combination of education and related work experience that totals a minimum of four years (combined) may be considered in lieu of a Bachelor’s degree. 

•  Able to successfully work with staff, volunteers, clients, and donors at all levels. 

•  Familiarity with a non-profit environment (preferred).  

•  Experience with and working knowledge of food safety best practices. 

•  Strong office technology experience, and enjoys using and learning technology tools and programs: Microsoft Office Suite, especially Word, PowerPoint, and Excel, mobile devices and apps 

 Environment/Physical Requirements:  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• Frequently required to sit, stand, talk, and hear.

• Able to work in a communal work environment. 

• Able to effectively use office equipment such as video conferencing, digital phone system, Windows/Office, printer, copier, and fax machine. 

•  Ability to lift and/or move items weighing up to 50 pounds consistently, up to 200 pounds occasionally with assistance, and to push items that may weigh up to 1,800 pounds.  

• Frequent lifting and bending; full range of motion in lower and upper extremities and use of back; long periods of standing or sitting. 

 Key Competencies: 

• Cultural Humility: Engage in the regular practice of self-reflection on how one’s own background and the background of others impact workplace experiences.

• Organizational Leader: Must have an innovative mindset and create and maintain a strong reputation as a strategic doer, demonstrating agility and collaboration throughout the organization.

• Emotional Intelligence: Empathy and strong interpersonal skills are essential. Must be compassionate, self-aware, and able to skillfully manage their emotions and those of others.

• Adaptability: Must have a strong sense of urgency and ability to work efficiently under sometimes rapidly changing circumstances. 

• Integrity: Must utilize effective judgement and problem-solving skills while maintaining the highest ethical and professional standards.