Accounting & Payroll Specialist

Village Shalom is seeking an Accounting & Payroll Specialist. This position is responsible for preparing payroll from collecting time through payroll production, the timely and accurate filing of taxes, garnishments, and all benefit payments to vendors as well as working with the finance teams, management, and other internal stakeholders to ensure accurate Accounts Payable and Financial Management.
 
Education and Experience:

• Three to five years of payroll experience
• Working knowledge of computerized Payroll/Timekeeping/Accounting Systems - ADP Payroll processing experience required
• Knowledge of generally accepted principles/accounting procedures, degree in Accounting helpful
• High school diploma or GED required, associate’s or bachelor’s degree preferred.

• Proficiency in Excel is required; experience with pivot tables and VLOOKUP is preferred.
• Strong organizational skills and ability to multitask and manage multiple projects simultaneously while ensuring quality and accuracy.
• A forward-thinking mindset with the ability to work proactively and resourcefully, removing potential obstacles or developing solutions for any problems.
• The ability and willingness to learn with a positive, friendly, and diligent attitude.
• Proficient communication skills to provide clear, concise feedback and direction among the team.

• Accurately produces Payroll on a bi-weekly basis in ADP.
• Runs manual checks as directed by the Accounting & Finance Manager.
• Transmits Direct Deposit files.
• Processes all Direct Deposit requests.
• File garnishments after each payroll and process new garnishments received timely and accurately.
• Files all payroll-associated benefit reports.
• Performs monthly insurance benefit reconciliation for month-end close.
• Produces payroll reports such as FTE reports as the Accounting & Finance Manager requires.
• Provides backup for daily deposit preparation and transmission.
• Process 403B deductions and loans
• Update payroll information for promotions, transfers, terminations, and new hires
• Work closely with HR to ensure accurate benefits and wage information
• Reconcile monthly benefits statements to employee withholding
• Collect and verify employee and timekeeping data
• Answer questions and resolve issues regarding payroll
• Assists Accounting & Finance Manager with other accounting tasks & special projects as needed

• Review and process vendor invoices to ensure timely payments
• Work with various departments to resolve missing documentation
• Review vendor statements and proactively contact vendors to correct discrepancies or past-due balances
• Prepare weekly payment runs through the Accounts Payable system
• Monitor the Accounts Payable email inbox and respond to vendor and internal inquiries.
• Maintain Accounts Payable files
• Ensure Accounts Payable is processed accurately and timely
• Assist with timely and accurate month-end closings for financial reporting activities, taxes, and fees.
• Work directly with the Accounting & Finance Manager to conduct month-end reconciliation and dispute variances.
• Demonstrate discretion in preparing, disclosing, and handling confidential information.
• Monitor and order office supplies.
• Review employee credit cards, accounting for receipts, general ledger coding, and ensure the company's policy and procedures are followed.
• Assist with general office duties including but not limited to making copies, scanning documents, mailing, and in-person cash deposits
• Collect and maintain vendors’ tax information and assist in the preparation of annual 1099 forms
• Assist in identifying and implementing process improvements and best practices
• Assist with the development and documentation of accounting processes
• Assists Accounting & Finance Manager with other accounting tasks & special projects as needed

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance